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This is a Sources Sought Notice (SSN) for Healthcare Environmental Cleaning (HEC) and Linen Services in Germany. The Defense Health Agency (DHA) is seeking qualified businesses to provide these services at Landstuhl Regional Medical Center (LRMC), Rhine Ordinance Medical Center (ROBMC), and MEDDAC Bavaria, including their outlying clinics. The services require adherence to the highest quality standards, infection control, and aseptic space maintenance. The contract will be an Indefinite Delivery, Indefinite Quantity (IDIQ) contract. Key responsibilities include cleaning, disinfection, linen handling, regulated medical waste management, and overall program management. Contractors must comply with numerous regulations and standards, including those from DoD, Army, DHA, and industry best practices. Mandatory requirements include contractor personnel qualifications, health and security clearances, comprehensive training programs, and strict adherence to safety and quality control plans. The PWS outlines detailed service levels, response times, and specific tasks for various areas within the medical facilities. The ordering period is from September 1, 2026, to September 30, 2031. Site visits are tentatively scheduled for July 21, 2026 (LRMC and ROBMC) and July 23, 2026 (Bavaria Clinics). Responses to this SSN are due by March 23, 2026.
The ordering period for this contract is from September 1, 2026, to September 30, 2031. Task order periods of performance will end no later than 60 days after the applicable ordering period end date, except for any extensions of services in accordance with FAR ****.
The contractor shall submit complete and accurate monthly invoices no later than the 5th working day of the following month. Invoices shall be submitted in Wide Area Workflow (WAWF) after performance is complete in accordance with FAR ****.
Contractors must ensure personnel complete all government in-processing requirements and initial annual training at the performance location no later than 30 calendar days after the start of work or initial assignment. The contractor shall develop and maintain a comprehensive employee orientation and training program. Key personnel, such as the Executive Housekeeper, must meet specific certification and experience requirements.
If the contractor fails to provide the procured HEC services as required, the government reserves the right to procure such services from another source until the contractor restores the capability to perform. The government will reduce subsequent payments by the amount of the total cost to procure the temporary services. Adverse past performance will be documented, and available contracting remedies for unacceptable performance, including contract and/or task order termination, may be used.
Site visits are tentatively scheduled for July 21, 2026, for LRMC and ROBMC, and July 23, 2026, for the Bavaria Clinics. These visits are mandatory.
