Polk County is seeking bids for a hotel site and demand study. The study aims to evaluate the current lodging market, assess future demand, identify market gaps, and determine the feasibility of additional hotel development. The results will guide policy decisions, attract private investment, and support economic development. Bids are due by May 13, 2026, at 2:00 PM. Questions regarding the bid must be submitted in writing to ***@***. *. * by May 4, 2026, at 4:00 PM. Vendors must register for the bid to receive addenda. Submissions can be made via sealed parcel or electronically through Kiteworks. Failure to follow instructions could result in disqualification. The vendor must have been in business for at least two years and possess a Polk County local business tax receipt. Three client references for similar projects are required. The bid submittal must include a detailed methodology, a timeline with milestones (project completion within 3 months), and an estimate of county staff time needed. The estimated budget for this project is $75,****.
The bid must be received in the procurement division prior to 2:00 p. m. on Wednesday, May 13, 2026.
The successful bidder shall submit a properly certified invoice to the county at the prices bid. Invoices will be processed for payment when approved by the appropriate divisions project manager or designee.
Unless otherwise specified, the bidder agrees that the services furnished under this bid shall be covered by the most favorable commercial warranty the bidder gives to any customer for comparable services, and that the rights and remedies provided herein are in addition to and do not limit any rights afforded to the county by any other provision of this bid.
Award will be based on low bid meeting qualifications and specifications. The procurement director shall be the sole judge of what is fair and reasonable.
Vendor must have been in business under the same FEIN number for the past two years. Vendors must possess a Polk County local business tax receipt. Vendor must provide three references from clients for similar projects within the past five years.
Services not delivered as per delivery date in bid and purchase order may result in bidder being found in default, in which event any and all reprocurement costs may be charged against the defaulting vendor. This nonconformance to bid conditions may result in immediate cancellation of the purchase order.
Samples of items, when called for, must be furnished free of expense and may, upon request, be returned at the bidders expense.
Any bidder desiring to file a bid protest, with respect to a recommended award of any bid, shall do so by filing a written protest. The written protest must be in the possession of the procurement division within three 3 working days of the notice of recommended award mailing date.
The estimated budget for this project is $75,****.
