University of Kentucky is seeking proposals for Willed Body Program, Mortuary Services, and Transportation Services. Proposals are due by 3 p. m. Lexington, KY time on August 18, 2026. The contract will be effective from November 23, 2026, to November 22, 2027, with renewal options. Key services include notification of death, completion of physical assessment, vital records management, 24/7 removal and transportation, chain-of-custody protocol, onsite embalming services, cremation services, and post-cremation final disposition. Embalming must be performed onsite using university-approved formulas and equipment, adhering to all safety protocols. A detailed embalming report is required for each donor. The university reserves the right to accept or reject any or all proposals.
Proposals must be received by 3 p. m. Lexington, KY time on ****.
The university utilizes Payment Plus (ePayables) for immediate payment upon confirmation of goods receipt and invoice. For check payments, terms are net30. For ACH direct payments, terms are net15.
The contract will be awarded to the responsible offeror whose proposal is determined to be the most advantageous to the university, taking into consideration the evaluation factors set forth in this RFP, including offeror qualifications, services defined, financial proposal, and evidence of successful performance.
Offerors must provide resumes of senior personnel, experience with willed body programs, sample job descriptions of morticians, and details on their fleet of vehicles for transportation.
Nonadherence to University Brand Standards can have a penalty up to and including contract cancellation.
Proposals may be rejected for failure to conform to essential requirements, imposition of conditions that modify terms, failure to sign the RFP, or receipt of proposals after the closing date and time.
