Bids are being accepted for grounds maintenance services, including snow plowing, grass cutting, fertilizing, and weed whacking, for various Chariho Regional School District locations. A mandatory pre-bid meeting is scheduled for June 18, 2026. Bids are due by July 8, 2026, and must be submitted through BidNet. The contract duration is three seasons with two optional extensions. The district seeks the best value and considers prior experience and ability to provide services efficiently. Payment is made monthly after satisfactory service and invoice presentation. Funding is subject to annual appropriation and availability of funds.
All proposals must be submitted through BidNet by 10:00 AM on July 8, 2026. All proposalsbids must be submitted through bidnet noting grounds maintenance bid.
Payment will be made by the school district after presentation of a vendor's invoice, which must be submitted subsequent to delivery and/or performance of the work or services. Payment will be made by the school district after presentation of a vendors invoice, which must be submitted subsequent to delivery andor performance of the work or services.
Within one year of final acceptance, if any item proves defective or not meeting specifications, the contractor shall immediately replace, repair, or correct it at no cost to the school district. whenever, within one year of the final acceptance of the apparatus, equipment, supplies, materials, work or services by the school district, the contractor is notified in writing by the school district that any item of apparatus, equipment, supplies, material, andor workmanship has proven defective or is not meeting the specification requirements, the bidder shall immediately replace, repair or otherwise correct, as the school district may determine, the defect or deficiency without cost to the school district.
The award criteria include the proposer's ability to provide the service efficiently, prior experience, and the ability to provide grounds services more than once a week if needed, in addition to price. bid award criteria, in no order of priority: 1. the proposers ability to provide the service as efficiently as possible based upon the schedule. 2. prior experience, as required in these specifications. the proposers ability to provide grounds services more than once a week if need be. 3. price
Bidders must provide proof of an appropriate State of RI Applicator's License, a certificate of insurance with the bid proposal, and a minimum of two current client references for yearly ground service contracts exceeding $10,000 each. all proposals shall include at the time of bid submittal, proof of an appropriate state of ri applicators license. certificate of insurance with bid proposal. a minimum of two 2 current client references where the yearly ground service contracts were in excess of 10, 000 each.
If the vendor fails to start work as required, a credit may be taken in the bid price of $1 per day at the discretion of the Director of Administration and Finance. if the vendor fails to start work as required in the time indicated or subsequently agreed to, a credit may be taken in the bid price of 1 per day at the discretion of the director of administration and finance of the chariho regional school district.
A mandatory pre-bid meeting is scheduled for June 18, 2026, at 1:00 PM at the Chariho Administration Building. mandatory prebid june 18, 2026 1: 00 pm chariho administration building
Questions regarding bid specifications will be accepted in writing through BidNet up to seven days before the scheduled bid opening. questions will be accepted up until seven 7 days before the scheduled bid opening.
The school district may terminate the contract if the contractor fails to perform services within the specified time or fails to make progress, and does not remedy the failure within 10 days of notice. if the contractor fails to perform the services within the time specified herein or any extensions thereof or if the contractor fails to perform any of the other provisions of this contract, or fails to make progress such as to endanger performance of this contract in accordance with its terms and in either of these two circumstances does not remedy such failure within a period of 10 days after receipt of notice from the director of administration and finance specifying such failure.
