This is a Request for Proposals (RFP) for Relocation Consultant Services issued by the Housing Authority of Clackamas County (HACC). Proposals are due by May 20, 2026, at 2:00 PM Pacific Time and must be submitted electronically through Bid Locker. The services are for relocation assistance related to disposition and renovation projects of affordable and public housing units. The contract term will be two years, beginning in June 2026, with an anticipated expenditure of up to $400,000 over the term. Proposers must demonstrate the ability to provide a full range of relocation services, not just moving services. Key dates include the protest of specifications deadline on April 27, 2026, and the deadline to submit clarifying questions on May 7, 2026. The evaluation criteria include cover letter, consultant firm, similar experience, cost, and references. Proposals are considered confidential until the notice of intent to award is issued. The contract will incorporate the RFP and the selected proposer's proposal. Proposers must register with Bid Locker to submit. Additional documents required include proposal certification, lobbying certificate, debarment certificate, and HUD forms. Insurance requirements include Commercial General Liability, Professional Liability, and Automobile Liability.
The proposal closing date and time is May 20, 2026, at 2:00 PM Pacific Time. Proposals must arrive electronically via Bid Locker by this deadline.
The bid notice does not explicitly state the payment terms. However, it mentions that invoices for services provided are to be submitted on a monthly basis, as applicable, using a specific template or an approved format.
The award of the contract will be based on the highest scoring proposal according to the evaluation criteria, which include cover letter, consultant firm, similar experience, cost, and references. The county reserves the right to award to the contractor whose proposal best serves the interests of Clackamas County.
Firms submitting proposals must show that they can provide the full range of relocation services as outlined in the scope of services section of the RFP. They must also have a satisfactory performance record, integrity, and business ethics, and not be suspended, debarred, or otherwise ineligible for award.
The bid notice mentions that failure of the selected proposer to execute a contract and deliver required insurance certificates within ten calendar days after notification of an award may result in cancellation of the award. It also states that communication in violation of the communication blackout period may result in rejection of a proposer.
The bid notice does not require the submission of samples.
The deadline to submit a protest of specifications is April 27, 2026, at 5:00 PM Pacific Time. The deadline to submit a protest of award is seven days from the intent to award.
The Housing Authority of Clackamas County anticipates that up to $400,000 will be expended for services over the course of the 2-year term.
