Lawn Communities Government Bids & RFPs

The City of Alliance requests that sealed quotes be submitted on or before 11:30 a. m. , April 22, 2026. Quote submittals will be opened at noon on Wednesday, April 22, 2026. The contract term is six months from May 1, 2026, to October 31, 2026, with a possibility of a one-year renewal. Contract could begin as early as April 20, 2026, with proper notice.

Payments will be made upon submittal of invoices on a per parcel/property basis. Invoices must be submitted to the City of Alliance, Deputy Director, for payments to be processed. Payments are made upon approval and may take up to 30 days to pay from the date the invoice is received.

Any property which is not mowed and/or cleaned satisfactorily, as deemed by the City, shall be redone upon the City's request at the contractor's expense.

Contracts will be awarded for the quote which is lowest and best as determined by the Director of Public Safety and Service. When determining best, the City of Alliance may consider such factors as quality and thoroughness of a quote, experience, and past performance of the contractor.

Contractors must provide a quote for the two categories of lawn mowing services for the 2026 season. Upon contract award, the contractor will be required to provide evidence of all insurance necessary to cover its employees performing services under the terms of the contract, including General Liability insurance in a minimum amount of one hundred thousand dollars ($100,000) per occurrence, comprehensive vehicle liability insurance, and workers compensation as required by the State of Ohio. Contractors must also provide certification from the Alliance City Income Tax Department that their company or corporation is registered and compliant, and submit a completed Contractors Application form to the Engineering Department.

The City of Alliance may by written notice at any time terminate the contract if, in the judgment of the City, the contractor has failed to comply with the terms of the contract. In the event of such termination, the contractor shall be entitled to payment for work performed through the date notice is delivered to the contractor. No sums shall be owed to the contractor for work performed after such notice is delivered.

The delivery is required within days after receipt of order.

The bid notice mentions et cash days and cash discount 30 days but does not specify a definitive payment term for all transactions.

Award will be made to the lowest responsible qualified bidder, considering quality, conformity with specifications, suitability, and delivery terms.

The city may make investigations to determine the ability of the bidder to perform the work and reserves the right to reject any bid if the bidder is not properly qualified.

In the event of default by the bidder, the city reserves the right to procure commodities and/or services from other sources and hold the bidder liable for any excess cost occasioned thereby.

Samples, when requested, must be furnished free of expense to the city, and if not destroyed, will, upon request, be returned at the bidder's risk and expense.

If any person contemplating the submission of a bid is in doubt as to the true meaning of any part of the specifications, plans or other documents, they should submit a written request for an interpretation thereof to the city purchasing agent at least 10 days prior to the scheduled bid opening.