Lawn Cities Government Bids & RFPs

The bid opening is scheduled for Tuesday, June 9, 2026, at 3:00 PM. No bids shall be accepted after the deadline date.

Questions must be emailed to ***@***. *. * no later than June 1st at 12:00 noon.

The WHA reserves the right to reject any or all bids.

The bid packets must be in procurement services possession by 2:00:00 PM CST on the scheduled bid opening date, which is June 11, 2026. For bidders arriving at City Hall at 1:45:00 PM or after on the bid opening date, they shall report directly to the council chambers to hand-deliver their bid proposal.

The city will render payment to the successful bidders by check or electronic funds transfer on a net 30-day basis after receipt of an invoice that has been submitted as required in this IFB unless the city authorizes alternative terms in writing.

The bidder shall assume full responsibility for warranty of all components of the equipment. A statement shall be attached with the bid setting out the conditions of the warranty. The manufacturer's standard warranty shall be furnished.

All bids will be awarded to the lowest responsive and responsible bidder. This determination may involve all or some of the following factors: price, conformity to specifications, financial ability to meet the contract, previous performance, facilities and equipment, availability of repair parts, experience, delivery promise, terms of payments, compatibility as required, other costs, and other objective and accountable factors which are reasonable.

Bidders must be qualified vendors for the provision of sod and sprigs. They must also be properly established, licensed, and authorized to do business in the state of Alabama and the City, or will be prior to commencement of performance under the contract. Evidence of such licenses must be provided upon request.

All questions must be submitted in writing to ***@***. *. * by June 8, 2026, at 2:00 PM CST.

Bidders may be disqualified and bids may be rejected for reasons including, but not limited to: failure to use bid forms furnished by the city, lack of signature by an authorized representative, failure to properly complete the bid form, evidence of collusion, unauthorized alteration of the bid form, failure to submit a bid bond if required, and for public improvement projects only, failure to note the general contractor's license number or a note that the bid amount is less than $100,000.

The deadline for proposal submission is June 16, 2026, at 2:00 PM PST.

The City of Santa Clara does not pay for services before it receives them, and proposers should not propose contract terms that call for upfront payments or deposits.

Proposals will be evaluated to determine the proposal that offers the best value to the City, based on proposal responsiveness (pass/fail), company information, experience, qualifications (30%), technical capability (40%), and cost/fee proposal (30%).

Proposers must possess a valid California Contractors License Class C27 and be registered with the Department of Industrial Relations (DIR) pursuant to California Labor Code section ****.

There is a mandatory pre-proposal conference to be held on June 3, 2026, at 10:00 AM PST at **** Walsh Ave, Santa Clara, CA ****.

The bid notice does not mention any requirement for sample submission.

The deadline for objections is one week from the proposal due date, and protests must be submitted in writing no later than ten calendar days after the publication of the notice of intended award.

Grounds for disqualification include evidence of collusion, attempting to improperly influence evaluation team members, existence of lawsuits or unresolved contractual claims with the City, submission of incorrect information, inability to complete responsibilities, and default under previous agreements with the City.