College Wide Copier Lease and Maintenance Program - SANJACINTO COLLEGE REQUEST FOR PROPOSALS RFP # 26- 05 COLLEGE WIDE COPIER LEASE ANDMAINTENANCE PROGRAM San Jacinto College is soliciting sealed proposals from qualifiedfirms to provide college wide copier lease and maintenance program services. Solicitation documents and updates are available throughthe College s online bid portal at ht www. ***. *. * . A Virtual
AI helper
The San Jacinto Community College District (SJCCD) is soliciting proposals for a college-wide copier lease and maintenance program. The RFP outlines the scope of work, including equipment features, performance specifications, network requirements, maintenance, compliance, fleet scaling, and training. Proposals must be submitted by October 16, 2025, 2:00 PM Central Time through Ionwave. The evaluation criteria include qualifications, experience, personnel, scope understanding, approach, management, financial statements, references, and price proposals. A virtual preproposal meeting is non-mandatory on October 6, 2025. Questions and clarifications are due October 7, 2025. The contract term is initially five years with a potential renewal for a total of ten years. The awarded contractor will be responsible for the buyout of existing copier leases, estimated at approximately $175,000 as of February 2026. Additional documents are required, including financial statements, references, and exceptions to the sample contract. The college is seeking a firm pricing proposal for three copier units (A, B, and C) with varying specifications. The proposal must include details on the firm's existing copier lease buyout program, and any use of artificial intelligence (AI). The awarded contractor will be responsible for deinstallation and removal of equipment after the contract expires.
All proposal documents shall be submitted before 2:00 p. m. central time in ionwave. October 16, 2025.
Proposals will be evaluated using the following criteria: qualifications and experience of firm, qualifications and experience of personnel, scope understanding, approach, and management, financial statements, references, exceptions to sample contract, and price proposal.
All work performed must be in compliance with existing federal, state and local codes, statutes and requirements. The awarded contractor shall be familiar with the requirements and general conditions that are essential and necessary to provide a comprehensive copier program consistent with industry best practices and in accordance with all licensing, regulations, and professional standards.
Virtual preproposal meeting nonmandatory 10:00 a. m. central time October 6, 2025.
Total buyout cost will be approximately 175,000. Refer to exhibit a sjccd equipment listing and usage history in the attachment tab to review copier lease expiration dates.
