City Of O\'fallon - Mo - Agency Bids & RFPs

The bid responses must be received and time stamped no later than the public bid opening date and time specified. The contract requires the contractor to begin work within ten 10 days after receiving written notice to start work from the owner and to complete the work by 06/30/2026.

The goal of the city is to pay properly submitted contractor invoices within thirty 30 days of receipt, providing goods have been delivered, approved, and accepted by an authorized city representative. Five percent 5% of partial payments shall be retained until all work is completed.

The contractor shall provide a minimum one 1 year warranty on workmanship from the date of project completion.

This bid will be awarded to the lowest responsive, responsible bidder meeting specifications based upon the total lump sum bid amount.

Bidders must be enrolled in a federal work authorization program and provide documentation. The firm shall be E-Verify compliant and provide documentation including the Memorandum of Understanding (MOU) and the electronic signature page. A signed, notarized affidavit affirming enrollment in a federal work authorization program must be submitted with the proposal.

Liquidated damages shall be assessed against the contractor for failure to commence the project within ten 10 calendar days from the written notice to proceed date and/or complete the project on the designated completion date in the amount of one hundred fifty and dollars **** per consecutive calendar day.

A mandatory pre-bid meeting will be held on 04/03/2026 at 10:00 am CDT at the Renaud Center, **** Tri Sports Circle, O'Fallon MO **** of attendance at the mandatory pre-bid meeting will disqualify a bidder from being considered for the award of the project.

Questions should be submitted in writing via email by 12:00 p. m. on 04/07/2026 to the purchasing agent. Questions will only be answered by end of day on 04/09/2026 via addendum.

The bid responses must be received and time-stamped no later than the public bid opening date and time specified, which is April 1, 2026, at 2:00 PM CDT. Late bids will not be opened or considered.

The goal of the city is to pay properly submitted contractor invoices within thirty (30) days of receipt, providing goods have been delivered, approved, and accepted by an authorized city representative.

This bid will be awarded to the lowest responsive, responsible bidder meeting specifications based upon the total lump sum bid amount.

The vendor shall have owned and operated their company for at least the last five (5) years and must give evidence of same. Additionally, the company shall be e-Verify compliant and provide documentation to support this requirement within the proposal, including the Memorandum of Understanding (MOU) and the electronic signature page completed in its entirety.

If the city terminates the contract due to the contractor's breach, the city shall have the right to purchase equipment elsewhere and to charge the contractor with any additional cost incurred. The contractor shall not be relieved of any liability to the city for damages sustained by the city by virtue of any breach of this contract by the contractor.

The bid document does not explicitly state a requirement for sample submission. However, it does mention that for Ofallon type 5 rock, a separate certification sheet may be provided attached to the delivery ticket with a signature of the company's quality control manager, and the quality control certification must be current and dated within 4 weeks of the delivery.

Questions should be submitted in writing via email by 12:00 PM on March 25, 2026. Questions will only be answered via addendum by Christine Grabin by the end of day on March 27, 2026.

The proposal submission deadline is April 1, 2026, at 12:00 p. m. CDT. The city requests product delivery to occur Monday through Friday no later than 1 pm.

The city's payment terms are net 30 days. The city is exempt from Missouri sales and use taxes.

The city reserves the right to select the vendor who best meets the overall needs of the City of O'Fallon based primarily on proposed items listed in the scope of services, cost, adherence to requested information specifications, thoroughness of the proposal, as well as the overall format of the presentation.

All companies shall be licensed, insured, and bonded and shall furnish satisfactory evidence to the city that they have previously performed/provided the types of services as specified. Company shall be eVerify compliant and shall provide documentation to support this requirement within the proposal including the Memorandum of Understanding (MOU) and the electronic signature page completed in its entirety.

If the city, because of the vendor's breach, terminates this contract, the city shall have the right to purchase service elsewhere and to charge the vendor with any additional cost incurred. Notwithstanding the above, the vendor shall not be relieved of any liability to the city for damages sustained by the city by virtue of any breach of this contract by the vendor and the city may withhold any payments to the vendor until such time as the amount of such damages due the city from the vendor shall be determined.

The deadline for submission of questions is March 25, 2026, at 12:00 p. m. CDT.

It is estimated that the annual gross sales for the city concession stands will be in excess of three hundred thousand dollars ($300,000) annually, however the city does not represent or guarantee the annual gross sales will reach any specified amount during any year.

The bid responses must be received and time stamped no later than the public bid opening date and time local time specified above. Bids must be delivered and time stamped, prior to the public bid opening date and time, to: 100 north main street ofallon, mo ****

The goal of the city is to pay properly submitted contractor invoices within thirty 30 days of receipt, providing goods have been delivered, approved, and accepted by an authorized city representative.

This bid will be awarded to the lowest responsive, responsible bidder meeting specifications based upon the bid amounts.

Liquidated damages of 50 per hour will be assessed for failure to respond within the specified time.

Questions should be submitted in writing via email by 12: 00 p. m. on **** to the purchasing agent.