The City of Germantown, TN is seeking proposals for comprehensive banking services and advanced cash management solutions. Key requirements include a physical branch within city limits, continuous collateralization of deposits exceeding FDIC limits, a dedicated senior contact officer, and a robust banking platform with advanced fraud protection and optimized interest yields. The contract duration is four years, from September 14, 2026, to September 13, 2030. Proposals are due by August 5, 2026, at 2:00 PM CST. A bankers fidelity bond of at least $2,500,000 is required. The evaluation will consider qualifications, experience, technical approach, and cost.
Proposals must be received no later than 2:00:00 p. m. local time on Wednesday, August 5, 2026. Proposals received after this time and date will not be considered.
All invoices received by the City are payable within thirty (30) days from receipt, provided they have first been approved by the City department that is the beneficiary of the contract items, and such department has accepted the contract items. All invoices shall be directed to the accounts payable department, City of Germantown, **** South Germantown Road, Germantown, Tennessee ****.
The contractor warrants that the contract items, including any equipment and products provided shall: in the case of services conform to all applicable standards of care and practice, be of the highest quality, and be free from all faults, defects or errors. In the case of products, they must meet the specifications in the invitation to bid. The contractor shall be liable for secondary, incidental or consequential damages of any nature resulting from any work performed under this contract.
The evaluation criteria categories that shall be considered in the evaluation of proposals are qualifications, experience, technical approach, and cost. The evaluation process is designed to award the procurement not necessarily to the proposer of least cost, but rather to the proposer with the best combination of attributes based upon the evaluation criteria.
Proposers must meet mandatory qualifications, including compliance with federal and state laws, providing documentation of financial responsibility and stability (bank reference, certificate of insurance), and written confirmation of compliance with all RFP provisions and contract terms. Any proposal that does not meet the mandatory requirements and provide all required documentation may be considered nonresponsive, and the proposal may be rejected.
Failure to provide the required Bankers Fidelity Bond prior to the deadline shall result in immediate contract termination. If a proposer fails to sign and return the contract drawn pursuant to this RFP and final contract within fourteen (14) days of its delivery to the proposer, the City may determine, at its sole discretion, that the proposer is nonresponsive to the terms of this RFP, reject the proposal, and proceed with the next best evaluated proposer.
In the event that any proposer is aggrieved by the decision of the City, such aggrieved proposer may protest the intended award to another proposer if the protest is filed within seven days after the intended award is announced. The protest must be filed with the Board in care of the City Administrator of the City and shall be promptly decided by the Board.
Proposals received after the deadline will not be considered. Inclusion of cost proposal amounts in the technical proposal shall make the proposal nonresponsive. Unauthorized contact with other city employees may result in disqualification. Submitting more than one proposal may lead to disqualification. Proposers should carefully review this RFP and all attachments. . . Comments concerning RFP objections must be made in writing and received by the City no later than the deadline for written comments.
