Capabilities Government Bids & RFPs

The closing date for proposal submission is April 21, 2026, at 11:00 a. m. EST. The City of Hampton is not responsible for late delivery by U. S. Postal Mail or other couriers.

HCS agrees to make payments within thirty (30) days after receipt of a correct invoice. Payment terms offering a prompt payment discount of 20 days or greater will be considered in the evaluation of proposals. All other payment terms shall be net thirty (30) calendar days or greater. Payment terms not specified by offeror shall be net 45 days.

Contractor guarantees against defective or faulty material or workmanship for at least one (1) year or for the manufacturer's standard warranty period, whichever is greater, from the date of acceptance by HCS.

HCS intends to award a contract to a fully qualified offeror submitting the best proposal based on the criteria set forth, including offerors experience, capability and skills, services to be provided, and price.

Offerors must provide a concise description of all work experiences related to the scope of work, including comparable services to similar organizations, number and types of customers served, number of years providing services, and a minimum of five references. They must also describe the qualifications and skills of the organization, including background information, management structure, and qualifications of the design team and other employees.

In the event of contractor nonperformance, HCS reserves the right to procure goods and/or services from other sources. Contractor shall be liable to HCS for all costs incurred as a result of contractor's failure to perform, including damages, delay costs, increased costs of performance, warranty and rework costs, liability to third parties, excess costs, and attorneys' fees.

Contractual claims shall be submitted in writing no later than sixty days after final payment; however, written notice of the contractor's intention to file such claim shall have been given at the time of the occurrence or beginning of the work upon which the claim is based.

The bid proposals must be received by the issuing office no later than April 30, 2026, at 11:00 AM EST. Proposals received after this time will not be considered.

The City agrees to make payments within thirty (30) days after receipt of a correct invoice. Payment terms offering a prompt payment discount of twenty (20) days or greater will be considered in the evaluation of proposals. All other payment terms shall be net thirty (30) calendar days or greater. Payment terms not specified by the contractor shall be net forty-five (45) days.

Contractor guarantees against defective or faulty material or workmanship for at least one (1) year or for the manufacturer's standard warranty period, whichever is greater, from the date of acceptance by the City.

The City intends to award the contract to a fully qualified offeror submitting the best proposal based on the criteria set forth herein and as determined by the City in its sole discretion. The scoring criteria include location of material processing facility and/or percentage (30%), capability and skills (25%), services to be provided (20%), costs (20%), and minority/woman-owned business participation (5%).

Offerors must be qualified and best suited among those submitting proposals. The proposal evaluation includes assessing the offeror's understanding of the scope of work, best practice approaches, specific requirements, assistance needed from the city, why their solution is most advantageous, and their unique attribute. Past project experience, capability and skills, project schedule, and cost proposal are also evaluated.

The contract may be terminated for cause if the contractor breaches any term of the contract and fails to cure such noncompliance within ten (10) calendar days from the date of the City's written notice. In the event of violations of law, safety, or health standards and regulations, the contract may be immediately cancelled and terminated.

Contractor may not institute legal action prior to receiving the final decision of the City regarding a claim. The final decision of the City shall be considered final and conclusive unless contractor appeals the decision within six (6) months of the final decision or the due date of the final decision by instituting legal action.

The closing date for proposal submission is April 21, 2026, at 11:00 a. m. EST. The City of Hampton is not responsible for late delivery by U. S. Postal Mail or other couriers.

HCS agrees to make payments within thirty (30) days after receipt of a correct invoice. Payment terms offering a prompt payment discount of 20 days or greater will be considered in the evaluation of proposals. All other payment terms shall be net thirty (30) calendar days or greater. Payment terms not specified by offeror shall be net 45 days.

Contractor guarantees against defective or faulty material or workmanship for at least one (1) year or for the manufacturer's standard warranty period, whichever is greater, from the date of acceptance by HCS.

HCS intends to award a contract to a fully qualified offeror submitting the best proposal based on the criteria set forth, including offerors experience, capability and skills, services to be provided, and price.

Offerors must provide a concise description of all work experiences related to the scope of work, including comparable services to similar organizations, number and types of customers served, number of years providing services, and a minimum of five references. They must also describe the qualifications and skills of the organization, including background information, management structure, and qualifications of the design team and other employees.

In the event of contractor nonperformance, HCS reserves the right to procure goods and/or services from other sources. Contractor shall be liable to HCS for all costs incurred as a result of contractor's failure to perform, including damages, delay costs, increased costs of performance, warranty and rework costs, liability to third parties, excess costs, and attorneys' fees.

Contractual claims shall be submitted in writing no later than sixty days after final payment; however, written notice of the contractor's intention to file such claim shall have been given at the time of the occurrence or beginning of the work upon which the claim is based.

The bid proposals must be received by the issuing office no later than April 30, 2026, at 11:00 AM EST. Proposals received after this time will not be considered.

The City agrees to make payments within thirty (30) days after receipt of a correct invoice. Payment terms offering a prompt payment discount of twenty (20) days or greater will be considered in the evaluation of proposals. All other payment terms shall be net thirty (30) calendar days or greater. Payment terms not specified by the contractor shall be net forty-five (45) days.

Contractor guarantees against defective or faulty material or workmanship for at least one (1) year or for the manufacturer's standard warranty period, whichever is greater, from the date of acceptance by the City.

The City intends to award the contract to a fully qualified offeror submitting the best proposal based on the criteria set forth herein and as determined by the City in its sole discretion. The scoring criteria include location of material processing facility and/or percentage (30%), capability and skills (25%), services to be provided (20%), costs (20%), and minority/woman-owned business participation (5%).

Offerors must be qualified and best suited among those submitting proposals. The proposal evaluation includes assessing the offeror's understanding of the scope of work, best practice approaches, specific requirements, assistance needed from the city, why their solution is most advantageous, and their unique attribute. Past project experience, capability and skills, project schedule, and cost proposal are also evaluated.

The contract may be terminated for cause if the contractor breaches any term of the contract and fails to cure such noncompliance within ten (10) calendar days from the date of the City's written notice. In the event of violations of law, safety, or health standards and regulations, the contract may be immediately cancelled and terminated.

Contractor may not institute legal action prior to receiving the final decision of the City regarding a claim. The final decision of the City shall be considered final and conclusive unless contractor appeals the decision within six (6) months of the final decision or the due date of the final decision by instituting legal action.

The bid notice states that proposals must be received no later than April 15th, 2026, at 11:00 AM MST. It is expected that delivery of the equipment should begin within 45 days of selecting an applicant, and the delivery of the equipment to the site should be no later than May 31st, 2026.

The bid notice states that proposals will be evaluated based on the following criteria: ability to meet project schedule, experience with similar projects, and proposed fee.

The bid notice requires applicants to provide company information including firm name, business address, primary contact name, email and telephone number, year established, and type of ownership. They must also provide information on their background and experience on similar projects, and the background of key team members.