Cakes Government Bids & RFPs

Delivery must be made on dates and during hours as specified in the contract. Noncompliance will be cause for rejection unless prior approval for change is granted by the director of dietetic services.

Payment will be made upon receipt of invoiced after commodities have been delivered and accepted. Vendor shall indicate at the time of delivery any discrepancies between actual net weight or count and the contracted amount and record the discrepancy on the delivery slips.

Items designated for the federal government donated commodity program will be awarded by the lowest bid.

Samples may be submitted to the DPW Dietary Advisory Committee for formal evaluations and approval. Failure to comply with requested information for samples will be cause for rejection.

No further awards will be made to any firm with any unpaid laboratory bill. Failure to comply with requested information for samples will be cause for rejection.

Items are to be delivered on a called for as needed by agency basis. Do not ship until called for by the agency. The contractor must be able to deliver within the timeframe provided for on their bid from the date the order is called in or submitted.

Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later. Discounts for payment made within 30 days. Discounts for payment made in less than 30 days, of less than 1, or applicable to an indefinite quantity contract will be accepted but will not be an award consideration.

The manufacturers standard warranty will apply unless otherwise specified in the solicitation.

It is the intent of the state to award the contract on an all-or-none basis to the overall lowest responsive, responsible bidder meeting the specifications. The state further reserves the right to reject individual line items from the award.

Bidders must be registered in the LAGOV system to submit an online bid, have their bids tabulated, and receive email notifications. Corporations and limited liability companies must be registered and in good standing with the Louisiana Secretary of State for contracts over $25,000.

Failure to deliver within the time specified or to provide services as specified will constitute a default and may cause cancellation of the contract. The state reserves the right to purchase products or services on the open market and charge the contractor for excess costs.

Bids may be rejected if delivery time indicated is longer than specified. Bids containing payment in advance or C. O. D. requirements may be rejected. Failure to submit descriptive information for equivalent brands may cause bid rejection. Bids not specifying brand and model number shall be considered as offering the exact products specified. Failure to note exceptions on the bid form will not relieve bidders from supplying the actual products requested.

Responses must be received by August 19, 2026, 10:30 AM Central Time. Deliveries are to be made on date and time specified and as agreed upon by the person in charge of food service at the QOE and the contractor representative.

Payment will be made in accordance with the pricing provided on Exhibit C Pricing Sheet. The agency must acknowledge satisfactory performance before approving invoices for payment. Invoices are submitted monthly or as otherwise indicated on the purchase order.

Exhibit 2 is listed as Warranty Resolution, but specific warranty terms are not detailed in the provided text.

Awards will be made to the bidder who provides the best value to the state, considering the bidder's ability to meet requirements and specifications, meet performance delivery requirements, and price. The pricing is significant in the overall evaluation of the responses.

Bidders must submit a comprehensive response including all required information and documentation to ensure they meet all requirements, possess the required experience and qualifications, and have the capacity to provide the goods and/or services described.

HHSC reserves the right to purchase late items on an emergency basis and charge any resulting increase in price and any additional delivery charges to the awarded contractor. Failure to provide mandatory reports may result in negative vendor performance reporting.

Product samples and labels shall be provided upon request. FOS NFS may request product samples.

Texas Administrative Code, Title 1, Part 15, Chapter 391, Subchapter C provides a formal protest procedure for aggrieved bidders.

Failure to comply with IFB requirements, including submission instructions, proper labeling, and timely receipt, may result in disqualification. Including assumptions in a response could also lead to disqualification.

The estimated historical spend for the same or similar goods or services is $2,000,**** for the period September 01, 2025 through August 31, 2026.

Delivery must be made on dates and during hours as specified in the contract. Noncompliance may result in rejection unless prior approval is granted by the director of dietetic services.

Payments will be made upon receipt of invoices after commodities have been delivered and accepted.

Items designated for the federal government donated commodity program will be awarded by the lowest bid.

If the vendor fails to remove rejected commodities, the state may purchase on the open market and charge the vendor any increase in price plus **** for liquidated damages. Partial or late deliveries or incorrect items may be rejected and any difference in price for repurchase will be charged to the defaulting vendor, plus **** for liquidated damages.

Samples may be submitted to the DPW Dietary Advisory Committee for formal evaluations and approval. Samples must be properly labeled and identified with bidder information.

No further awards will be made to any firm with any unpaid laboratory bill or unpaid surcharge/liquidation assessment.