Texas Tech University (TTU) is seeking proposals for video and audio transcription, captioning, and description services to enhance its accessibility solutions. The contract aims to provide an affordable and dependable means of processing various audio/video content. TTU requires solutions that can handle non-native English speakers, technical jargon, multiple speakers, and diverse content areas. The contract will be awarded to one or more proposers for a term of up to four years with potential renewals. Proposals are due by July 10, 2026. Evaluation criteria include financial value, demonstrated ability, value-added options, and quality assurance.
Proposals are due by 4:00 PM Central on Friday, July 10, 2026.
Invoices will be paid net thirty 30 days in compliance with Texas laws. All invoices must reference a valid TTU purchase order. Proposers may submit a proposal for a prompt payment discount.
Proposals will be awarded based on the best value to TTU, considering purchase price, reputation, quality, extent to which needs are met, past relationship, impact on compliance with laws, total long-term cost, and other relevant factors.
Proposers must demonstrate professional experience, experience with higher education or similar organizations, administrative support and service reporting capabilities, and compliance with IT requirements including digital accessibility, security, integration, AI functions, and TX-RAMP requirements.
Protest procedures are outlined, with formal protests to be submitted to the Assistant Vice President and Chief Procurement Officer.
Proposals may be disqualified for failing to meet mandatory requirements, submitting incomplete or conditional proposals, engaging in prohibited communications, or failing to provide required documentation like the VPAT.
