Daytona State College is seeking proposals for a Statewide College Technology Refresh Program. The program aims to provide state-of-the-art hardware, software, and peripherals through a cost-beneficial approach. Key elements include equipment, software, pricing, maintenance, consulting services, leasing, and trade-in. Proposals are due August 20, 2026. The program will be available to Florida's public colleges, state universities, and district school boards. Pricing must be FOB destination and include a minimum of three years of next business day onsite maintenance. The contract term is initially three years with two optional one-year renewals.
Proposal responses are due by August 20, 2026, at 2:00 PM ET. Equipment for testing must be delivered by a date specified in the shortlisted notification.
All systems must include a minimum of three years of next business day onsite maintenance. Optional enhancements like accidental damage protection and extended warranties are priced separately.
Proposals will be evaluated based on a weighted scoring system across three phases: submittal evaluation (hardware, pricing, services, maintenance, delivery, financing, references), equipment examination (functionality, reliability, ease of repair, technical support, delivery), and final presentation (catalog, ordering, reporting, ability to perform).
The proposal must demonstrate the firm's integration capability, ability to complete the contract term, willingness to configure to college requirements, documented successful experience with similar clients, readily available contact persons, and meet experience and qualification requirements.
Members of the evaluation committee may visit a service site or client of the finalist firms in operation in Florida, with at least 24 hours notice.
Phase 2 requires shortlisted finalists to provide hardware for examination and testing. Vendors are responsible for all shipping costs.
Failure to file a protest within the time prescribed per **** shall constitute a waiver of proceedings.
Proposals may be considered nonresponsive if they fail to sign, acknowledge addenda, provide required documentation, are submitted late, or fail to meet minimum requirements. Failure to demonstrate required capabilities in Phase 3 may also lead to disqualification.