Garden Government Bids & RFPs

The project is anticipated to be substantially completed by November 27, 2026.

The bid notice does not explicitly state payment terms. However, Article 5 of the General Conditions mentions progress payments will be made approximately 35 days after submittal of pay requests, and final payment will be made upon final completion and acceptance of the work.

Article 13 of the General Conditions states that the contractor warrants and guarantees that all work will be in accordance with the contract documents and will not be defective. A two-year correction period is also mentioned for defective work after substantial completion.

The owner and engineer will assess bids based on cost-effectiveness, similar past project experience, and ability to respond promptly when needed.

Bidders must be prepared to submit written evidence of qualifications within five days of request, including financial data, previous experience, and evidence of authority to conduct business in the jurisdiction. A 5% bid bond, completed itemized bid sheet, completed and signed Exhibit A proposal, and 2 project references with similar scope are required for a complete bid submittal.

Article 3. 2 of the Agreement states that the contractor shall pay the owner $500 for each day that expires after the specified completion date as liquidated damages for delay.

Before submitting a bid, each bidder must visit the site to familiarize itself with local conditions.

The bid notice does not explicitly mention sample submission requirements.

The bid notice does not specify a deadline for challenging the bid.

The bid due date is April 10, 2026, at 2:00 PM. Specific delivery schedules for items are noted per item, with some deliveries required by May 7, 2026, and others by June 1, 2026. One item requires delivery ASAP, 2026.

The bid notice does not explicitly state payment terms. However, it mentions that discounts may be offered on the invoice for earlier payment and will be applicable on the date of completion of delivery or receipt of invoice, whichever is later.

The award will be made to the responsible vendor submitting a conforming bid meeting specifications at the lowest cost, unless other criteria are noted in the request for bid. The award may be made by individual items. If identical low bids are received, the award will be made to the local vendor. If identical low bids are received by local vendors or non-local vendors, the award will be determined by the toss of a coin.

Bidders must file two copies of their bid, which must consist of: 1. a fully completed bid sheet, 2. a completed exceptions form, 3. a completed business and taxpayer information form, and 4. a completed and signed general terms and conditions form. Vendors may also submit any other information they believe may be helpful in evaluating their bid.

The bid notice does not explicitly detail penalties. However, it states that failure to submit all information called for may be sufficient grounds for disqualification and that if exceptions are not listed on the exceptions form, the city may claim forfeiture of the bid bond if submitted.

The bid notice does not specify a deadline for challenges or objections.