This is an Invitation for Bids (IFB) from the Department of Public Safety of the State of Texas for asphalt shingle roof replacement at the DPS Waxahachie, Texas area office, covering two buildings. Bidders must submit electronic responses no later than 5:00 p. m. Central Time on April 30, 2026, to the provided email address or via the DPS online bid room. For information, contact Toribio Solis at **** or ***@***. *. * responses are not accepted. The contract term commences on the effective date and expires one year from that date, with a possible six-month extension. Bidders must complete and sign the response, and failure to do so will deem the response nonresponsive. The bid must include all costs, fees, labor, materials, overhead, and profit. Financial stability and ability to perform must be demonstrated upon request. Invoices must be itemized and submitted to the contract monitor and ***@***. *. * are recommended via electronic funds transfer. A prebid site visit is scheduled for April 16, 2026, at 11:00 a. m. at the Waxahachie Area Office; attendance is strongly encouraged but not mandatory. Questions must be submitted in writing by April 17, 2026. The anticipated date of contract award is May 8, 2026. Bonds may be required for contracts exceeding certain thresholds. A warranty call response time of 48 hours is required, with 30 days to replace defective products. Retainage of 10% may be withheld from final payment. Criminal history background checks may be required for project personnel. Bidders are subject to the Texas Public Information Act.
The deadline for DPS to receive bids is April 30, 2026, at 5:00 p. m. Central Time. The bid notice states, dps will only accept electronic responses received by the date and time indicated in this solicitation document.
The bid notice suggests that DPS recommends contractor receive payments by electronic funds transfer (EFT). It also states, The final contracted pricing and payment structure will represent contractors sole compensation under the contract.
The bid notice requires the contractor to respond to any warranty call concerning this project within a 48-hour time period and to replace defective products within 30 days after receipt of notification. The text states, dps requires contractor to respond to any warranty call concerning this project within a 48hour time period. For any warranty call issued, contractor will have 30 days to replace defective products after receipt of notification by dps that a warranty issue exists.
DPS will evaluate responses in accordance with the best value standard. The bid notice states, dps may award one or more contracts resulting from this solicitation to a responsible bidder whose bid is best value under the evaluation criteria in this solicitation.
Bidders must demonstrate their financial resources and ability to perform the services. The bid notice mentions, upon request, bidder must provide evidence of its financial resources and its ability to provide the commodities or perform the services for which bidder is submitting a response.
The bid notice mentions that DPS may pursue and enforce remedies for false statements, including disqualifying a bidder's response or canceling a contract. It states, dps may pursue and enforce any available remedies against the bidder for making any false statement, including disqualifying the bidders response, immediately cancelling any contract awarded to vendor, or recommending state of texas debarment.
A prebid site visit is scheduled for April 16, 2026, at 11:00 a. m. at the Waxahachie Area Office. The bid notice states, A prebid site visit will be held at the waxahachie area office, **** east main, waxahachie, tx ****, at 11:00 a. m. on april 16, 2026.
The last day to submit written questions for clarification is April 17, 2026, at 5:00 p. m. CST. The bid notice states, last day to submit written questions for clarification to dps **** 5:00 pm cst.
