This is an Invitation for Bid (IFB) from the School District of Springfield R12 for the printing of high school magazines. Bidders must respond online through the eBid system; emailed or faxed copies will not be accepted. All questions must be directed to the buyer of record through the eBid system by the question deadline of April 28, 2026, at 2:00 PM CT. No late responses will be accepted. Required documents include a substitute W9 form, felony conviction notification form, and federal work authorization program affidavit. Samples must be sent to the buyer of record upon request, and failure to do so may result in disqualification. The contract period is one year with an option to renew for two additional one-year periods. The district reserves the right to award by line, group, all or none.
The bid notice does not explicitly state a delivery deadline for the magazines. It mentions a response deadline of May 12, 2026, at 2:00 PM CT, and that prices and discounts shall remain firm for the contract period, including all freight and handling charges.
The bid notice states, Payment will occur no sooner than 30 days after receipt and acceptance of items and/or services or receipt of correct invoice whichever is later.
The bid notice states, Awards will be made in the best interest of the district. It also mentions, The district reserves the right to award by line, by group, all or none.
Bidders must respond online utilizing the eBid system. They must also complete and upload a substitute W9 form, a felony conviction notification form, and a federal work authorization program affidavit. The company must be registered with www. ***. *. * if utilizing federal funds.
The bid notice mentions, There are penalties for employing an unauthorized alien. The district may enforce any and all penalties available under local, state, and/or federal law. It also states, Contractors who fail to adhere to this requirement [exterior doors not to be propped] may have their contract terminated and be barred from doing business with the district.
The bid notice states, Samples must be sent to the buyer of record upon request. If samples are not received when requested, your response will be deemed nonresponsive.
The bid notice does not specify a deadline for challenging the bid. However, it states that all questions regarding the solicitation must be directed to the buyer of record through the eBid system by the question deadline of April 28, 2026, at 2:00 PM CT.