Tours Government Bids & RFPs

The bid notice states Visitors must be U. S. citizens with no felony convictions and possess a government issued photo id.

The bid notice states depot tours are part of the event, indicating a site visit is available.

The bid deadline for submitting proposals is May 5, 2026, at 3:00 PM CT.

The bid notice states that it is common practice to pay all legitimate charges within a thirty (30) day period from receipt of undisputed invoice, and a prompt payment discount will be considered in the award process when given for 30 days (e. g. , net 30).

The bid notice states that an award for this bid shall be made to the lowest responsive and responsible bidder for all items.

Companies must be duly authorized to do business and be in good standing under the laws of the state of Tennessee and must have been in business providing charter bus service for at least three (3) years.

Failure to provide bus units that meet or exceed bid specifications will result in a $100 deduction, per occurrence, to be deducted from the invoice.

Any responsive and responsible proposer that has submitted a compliant bid has seven days after bid closing to request a bid tabulation.

The bid submission deadline is Thursday, April 16, 2026, at 11:00 am CST. The trip itself is scheduled from June 1 to June 5, 2026.

The University of Louisiana at Lafayette adheres to Net 60 payment terms. All other payment terms must be disclosed with the bid, as stricter payment terms may lead to bid rejection.

The manufacturers standard published warranty and provisions shall apply, unless more stringent warranties are otherwise required by UL Lafayette and specified in the solicitation. In such cases, the bidder and/or manufacturer shall honor the specified warranty requirements, and bid prices shall include any premium costs of such coverage.

The intent is to award this bid to the lowest responsible and responsive bidder. UL Lafayette reserves the right to award items separately, grouped, or on an all-or-none basis, as deemed in its best interest.

Bid submissions must be signed by a person authorized to bind the vendor. In accordance with Louisiana R. S. 39:1594, the person signing the bid must be a corporate officer, a member of a partnership, or an authorized representative with supporting documentation of authority. Bidders must also submit a certificate of insurance with the bid submission or provide specific policy details.

Failure to deliver within the time specified in the bid award will constitute a default and may be cause for contract cancellation. Where the university has determined the vendor to be in default, UL Lafayette reserves the right to purchase any or all goods or services covered by the contract on the open market and to surcharge the vendor with costs in excess of the contract price.

It is the responsibility of the prospective bidder to visit and examine the job site, take measurements to his/her own satisfaction and determine conditions under which work is to be done. To visit the job site and for further information, prospective bidders are to contact Lorita Raymond at ****.

Written inquiries must be received in the UL Lafayette Office of Purchasing no later than five (5) calendar days prior to the opening of bids.

The bid closing datetime is April 30, 2026, at 3:00 PM.

The bid notice states that price quoted shall be f. o. b. delivered to the place designated on purchase order. no other terms will be acceptable.

The evaluation criteria state that the award will be to the lowest and best bidder.

Bidders must submit information on the type of bus being quoted on and provided for transporting. Additionally, the contractor shall at their own expense and at all times during the performance of service shall maintain comprehensive general liability insurance naming the city as an additional insured.

The bid notice does not mention a mandatory or optional site visit.

The bid notice does not require sample submission.

The bid notice states, if a potential bidder does not notify the division of purchases and supplies in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a protest of award.