Double Government Bids & RFPs

The purchasing department must be notified if materials cannot be delivered within 30 days of receipt of a purchase order. The district reserves the right to cancel any back orders over 30 days.

Payment will be made only after correct presentation claim forms are obtained from the ordering school district.

The successful bidder guarantees his products against defective material or workmanship.

The award will be made to the lowest responsible bidders on the specifications.

If the successful bidder fails to deliver within the time specified, or within reasonable time as interpreted by the school district, or fails to make replacement of rejected articles, when so requested, immediately or as directed by the school district, the school district may purchase from other sources to take the place of the item rejected or not purchased from other sources against rejections on any contract when necessary. On all such purchases, the successful bidder agrees to reimburse the school district promptly for excess costs occasioned by such purchases.

The district reserves the right to request a representative sample of any product offered by any bidder. Samples must be provided at no cost to the district within five 5 days of request.

The bid notice states he contractor shall begin work within thirty 30 days after receipt of the notice to proceed, and achieve substantial completion within 240 calendar days after that.

Payment will be made by the county after the services have been received, and found to comply with the specifications, and have been properly invoiced.

The bid notice states contractor warrants and guarantees to county that all work will be in accordance with the contract documents and will not be defective.

The bid notice states he basis for bid award, if awarded, is to the lowest and best proposal for solicited services which meets or exceeds the conditions of the bid specifications and the county is not bound to accept the lowest bid if that bid is contrary to the best interest of the county.

The bid notice states bidders must have successfully constructed, as a prime contractor or subcontractor, at least three 3 projects of the type construction proposed for this project, and must have been in business as a contractor for at least three 3 years and worked under the same company name for a minimum of two 2 years.

The bid notice states if the contractbid documents so indicate, an amount determined for liquidated damages at the rate specified shall be assessed against the successful bidder not complying with a stated delivery time or performance time.

A mandatory prebid meeting will be held at 11:00 a. m. on Wednesday, December 10, 2025 in the conference room located at **** Crill Avenue, Suite 200, Palatka, Florida ****.