Franklin County is seeking bids for printing and mailing personal property declaration forms. The contract includes printing various forms and envelopes, with estimated quantities for January and March mailings. Vendors must provide a printing and mailing schedule, proofs, and meet USPS full-service mailing requirements. All data processing, personalization, folding, inserting, and mail preparation must be done by the awarded vendor. Optional QR code implementation and email/SMS reminder programs are also included. Payment for work, excluding postage, will be made upon project completion. The contract period is 12 months with up to three optional one-year renewals.
The deadline to submit responses is August 13, 2026, at 2:00 PM. Mail drop dates are approximate, with January and March mailings planned.
Payment for all work excluding postage will be made upon project completion. Vendors must bill the county for actual items used, with itemized reporting required.
Vendors must provide a proposed printing and mailing schedule, meet USPS full-service mailing requirements, and have a USPS certified mail design professional on staff. Insurance requirements include workers compensation, general liability, and automobile liability.
Any errors in QR code functionality or printing, or in the content, delivery, formatting, or functionality of email/SMS reminders, shall require reprinting or correction at no additional cost to the county.
Sample data will be received by the vendor in November, and sample proofs are due to the county no later than November 16, 2026.
Falsestatements made in the affidavit of work authorization are subject to penalties. Failure to comply with all mandatory requirements may result in disqualification.
