This is a public tender notice from the Williamsville Central School District for Health Medical Supplies. Bids must be submitted on the provided form and enclosed in a sealed envelope addressed to the Board of Education. Late bids will not be considered. The school district is exempt from sales tax. Bidders must ensure all goods and services meet the specified standards, and the district reserves the right to reject bids or waive informalities. Quantities are estimates and may be adjusted. The district may award bids on an item-by-item basis, grouped by item, or in total by supplier, whichever results in the lowest overall cost. Bidders are required to disclose any relationships with district administrators or board members. Delivery terms are FOB destination, with no shipping or fuel surcharges. Specific delivery locations will be indicated on purchase orders. The district reserves the right to cancel back orders over 30 days. Material Safety Data Sheets are required for toxic substances. The contract term is from July 1, 2026, through June 30, 2027. Bidders must have a website with catalog item number search functionality. Discounts off list price for catalog items purchased throughout the year are also requested, with exclusions and minimum order requirements for free shipping to be listed.
The purchasing department must be notified if materials cannot be delivered within 30 days of receipt of a purchase order. The district reserves the right to cancel any back orders over 30 days.
Payment will be made only after correct presentation of claim forms. Payment for the used portion of an inferior delivery will be made by the school district on an adjusted price basis.
The successful bidder guarantees: a. his products against defective material or workmanship and to repair or replace any damages or maiming occasioned in transit. b. to furnish adequate protection from damage for all work and to prepare damages of any kind for which he or his workmen are responsible, to work of other successful bidders. c. to carry adequate insurance to protect the school district from loss in case of accident, fire, theft etc.
The board of education reserves the right to award the bid to on either an itembyitem basis, grouped by like items, or in total by supplier, whichever results in the lowest overall cost to the district after factoring in the administrative costs to the district. The award will be made to the lowest responsible bidders on the specifications.
The submission of a bid will be construed to mean that the bidder is fully informed as to the extent and character of the supplies, materials or equipment required and a representation that the bidder can furnish the supplies, materials or equipment satisfactorily in complete compliance with the specifications.
If successful bidder fails to deliver within the time specified, or within reasonable time as interpreted by the school district, or fails to make a replacement of rejected articles, when so requested, immediately or as directed by the school district, the school district may purchase from other sources to take the place of the item rejected or not purchased from other sources against rejections on any contract when necessary. On all such purchases, the successful bidder agrees to reimburse the school district promptly for excess costs occasioned by such purchases.
The district reserves the right to request a representative sample of any product offered by any bidder. Samples must be provided at no cost to the district within five 5 days of request.
No interpretation of the meaning of the specifications or other contract document will be made to any bidder orally. Every request for such interpretation should be in writing, addressed to the school district, no saving clause later than five 5 days prior to the date fixed for the opening of bids.
