This is an RFQ for a term contract for printing and finishing of LSU acceptance packets. The contract period is from July 1, 2026, to June 30, 2027, with the option for two one-year renewals. The scope of work includes creating custom laser-cut, popup mailers with custom laser-designed artwork, foil stamping, printing, and custom clear envelopes. Graphic design files will be provided 10 business days from award. A minimum quantity of 500 will be ordered. Award will be based on total cost for 35,000 acceptance popup cards and custom envelopes, ability to meet schedule, and required capabilities. Suppliers must price based on Attachment B. Prices must be firm for the contract duration. Invoices must be itemized and include all shipping expenses. Laser cutting and printing are to be performed by the supplier, but printing may be subcontracted with the supplier remaining responsible. Services and materials must be of excellent quality. If requested, bidders must submit three samples of prior work within 5 business days. Work failing to meet standards must be corrected or reprinted without charge. The initial print quantity is 35,000 folded popups and clear envelopes. Shipping costs will be reimbursed. Proofs and corrections are required, with a turnaround time for initial renderings and subsequent revisions. Delivery of acceptance popup mailers with clear envelopes is to the address provided at the time of order, with 50 samples to be delivered to LSU Office of Marketing Communications by October 9, 2026. Suppliers must signify ability to meet this deadline. The contract is non-exclusive, and LSU reserves the right to add department users. Vendor performance will be monitored.
The acceptance popup mailers with clear envelopes are due to the address provided at the time of order. 50 samples are to be delivered/shipped directly to LSU Office of Marketing Communications, **** W. Lakeshore Drive, Baton Rouge, LA ****, USA, no later than October 9, 2026.
Payment is to be made within 30 days after receipt of properly executed invoice, or delivery and acceptance, whichever is later.
All products bid for purchase must be new, never previously used, of the manufacturer's current model and/or packaging, and of best quality as measured by acceptable trade standards. The manufacturer's standard published warranty and provisions shall apply, unless more stringent warranties are otherwise required by LSU and specified in the solicitation.
Awarding of the contract will be based on the total cost of 35,000 acceptance popup cards and custom envelopes in this bid, on ability to consistently meet the specified schedule, and on ability to meet all the required capabilities of this bid.
Suppliers providing a bid/quote in response to an LSU solicitation must be set up in the university's new procurement system Workday for bid tabbing and award of a purchase order. Suppliers should complete the online supplier registration form prior to submitting a bid response and/or the bid due date and time.
Failure to deliver within the time specified in the bid/award will constitute a default and may be cause for contract cancellation. Where the university has determined the supplier to be in default, LSU reserves the right to purchase any or all goods or services covered by the contract on the open market and to surcharge the supplier with costs in excess of the contract price.
If requested, bidder must submit three samples similar in scope to the acceptance packet. These samples must have been printed and assembled in the same facility as proposed for the acceptance packet. The samples must be submitted within 5 business days of request and are to be provided at the bidder's risk and expense.
Supplier inquiries, if the supplier is in doubt as to the meaning of any part or requirement of this solicitation, may submit a written request for interpretation to the buyer of record at the address and/or fax number shown above. Written inquiries must be received in the procurement office no later than 4:30 pm CST four (4) business days prior to the opening of bids.
