Budget Government Bids & RFPs

Proposals are due July 13, 2026, at 3:00 PM PST. Proposals due date july 13, 2026 3:00pm pst

The City of Santa Clara does not pay for services before they are received. please note the city of santa clara does not pay for services before it receives them.

Proposals will be evaluated based on best value, with criteria including company information, experience, qualifications (30%), technical capability (40%), and cost/fee proposal (30%). Proposals will be evaluated to determine the proposal that offers the best value to the city. The evaluation will be based upon the following criteria, listed in the order of descending priority.

Proposers must possess a minimum of five years of experience providing the requested services. Proposers or proposers principal that will be assigned to the city must possess a minimum of five years of experience providing the services requested within this rfp.

There is no preproposal conference for this RFP. here is no preproposal conference for this rfp.

Proposers must provide one sample report for both the overhead cost allocation plan and the cost of services study. Provide one sample report for both the overhead cost allocation plan and cost of services study, for a total of two sample reports.

Objections must be submitted in writing to the procurement contact by the deadline indicated on the cover page, which is one week from the proposal due date. Objections must be submitted in writing to the procurement contact by the deadline indicated on the cover page.

Proposals may be disqualified for nonconforming submissions, failure to provide required documentation, evidence of collusion, attempting to improperly influence the evaluation team, or submitting incorrect information. Proposals that do not follow the specified format outlined below, or fail to provide the required documentation, may receive lower scores, or if found to be nonresponsive, be disqualified.

Proposals are due by 2:00 PM HST on July 17, 2026, and shall be submitted to the Hawaii State eProcurement (HIEPRO).

The state shall have thirty (30) calendar days from receipt of invoice or satisfactory delivery of goods or performance of services to make payment. The state will reject any offer submitted with a condition requiring payment within a shorter period or interest payments greater than allowed by section ****, HRS.

The selection of contractor will be based on a scoring system. The requirement of the job demands expert knowledge, quick response, and professional customer service at an affordable price. The lowest priced proposal is just one of several factors considered in the selection for award. Offerors should answer questions and complete applicable forms to receive points for past performance, workforce capacity, and technical expertise of staffing.

Vendors must provide information on corporate form and ownership, company age (5 years in continuous operation), product age (generally available for at least 3 years), customer base (at least 100 active customer organizations, 15 government/education customers), retention rates (minimum annual retention rate of 85%), and financial stability (financial statements for past 2-3 years, bank references).

A voluntary pre-proposal conference will be held on June 12, 2026, at 10:30 AM HST at the DAGS CSD baseyard, conference room, 729 Kakoi Street, Honolulu, Hawaii and via teleconference. Attendance is not mandatory but strongly encouraged.

Questions relating to this solicitation shall be submitted on HIEPRO. The due date to submit questions is June 19, 2026, 2:00 PM HST.

Offerors may be disqualified for submitting proposals after the deadline, incomplete or conditional proposals, proposals with unauthorized additions or deletions, proposals signed by unauthorized individuals, faxed or hard copy proposals, more than one proposal from the same entity, evidence of collusion, lack of responsibility, being in arrears on existing contracts, or failure to possess proper licenses, facilities, equipment, or experience.

Proposals are due by Jul 6th 2026, 2:00 pm CDT. close date: jul 6th 2026, 2: 00 pm cdt

Contractor qualifications and contractor questionnaire are required. contractor qualifications q89tw questionnaire: excel . xlsx 1 required

A mandatory site visit will be held on June 15, 2026, immediately following the pre-proposal conference. a mandatory site visit for vendors to inspect the work location will immediately follow.

The estimated budget is $1,155,000. estimated budget 1, 155, 000