This Request for Proposals (RFP) from the State Foundation on Culture and the Arts (SFCA) seeks proposals for a deaccessioning study of its Art in Public Places (APP) collection. The project aims to fill gaps in collection records, update related policies based on best practices, and develop new strategies to connect the public with the APP collection. Key tasks include auditing and completing acquisition history, documenting artist demographics, distinguishing commissioned vs. purchased works, updating valuations and appraisals, assessing conservation needs, and reviewing deaccessioning records. The project also requires policy review and best practice recommendations. Deliverables include a comprehensive written report with data appendices, a presentation of results, and progress reports. Proposals must include a detailed budget breakdown and adhere to specific formatting and submission requirements. The contract period is from May 1, 2026, to April 30, 2027. Vendors must provide proof of compliance with Hawaii state requirements through the Hawaii Compliance Express (HCE).
The deadline for receipt of proposals is Monday, April 20, 2026, no later than 2:00 p. m. HST. The project work period begins May 1, 2026, and ends April 30, 2027, with the final report and invoice due May 1, 2027.
The contractor will be required to submit an invoice along with any related deliverables in order to receive payment. The contractor is to propose a payment schedule in the budget proposal, with each payment tied to associated deliverables.
Written proposals will be evaluated based on the Project Work Proposal (40 points), Demonstrated Past Performance, Qualifications, and Professional References (40 points), and Budget (20 points). The award will be based on a total score of 100 points.
Proposals must include a cover sheet, projected timeline, budget, qualifications, and professional references. Additionally, applicants must create and upload a project work proposal (3-10 pages), relevant work samples, and a W9 form. Vendors must also provide proof of compliance with Hawaii state requirements through the Hawaii Compliance Express (HCE).
A proposal may be automatically rejected for reasons including failure to cooperate or deal in good faith, late proposals, failure to submit in accordance with RFP requirements, lack of demonstrated experience or expertise, inadequate internal controls, failure to meet terms of agreement on previous SFCA awards, failure to maintain standards of responsibility, falsification of information, suspension or debarment by the state, felony conviction related to procurement, or failure to maintain necessary licensure or meet tax obligations.
The RFP does not mention any requirement or option for a site visit.
The RFP does not require the submission of samples.
The RFP does not explicitly state a deadline for challenging the bid or its outcomes.
