Bucket Government Bids & RFPs

Bids must be received by the bid opening date and time specified on the cover page. The bid opening is on 10/14/2026 at 2:30 PM. bids will be accepted until the date and time shown above

Invoices must include specific information and are reviewed before payment. Madison county reviews each invoice prior to submitting invoices to the accounts payable department for payment.

Vehicles must include all standard equipment and standard warranty. to include all standard equipment and standard warranty and warranty shall be included in pricing.

Bids will be awarded to the lowest responsible bidder. bids will be awarded to the lowest responsible bidder.

Vendors must possess all licensure and permits as required. the awarded vendor shall possess all licensure and permits as required by the federal, state, county and city governments.

Bids may be rejected for various reasons including failure to utilize bid forms, lack of signature, or evidence of collusion. bids may also be rejected for any of but not limited to the following causes: a. failure to utilize bid forms provided by madison county.

Quotes are due no later than Wednesday, 14 October 2026, at 10:00 AM CDT. quotes are due no later than wednesday, 14 october 2026, at 10: 00 am cdt

Award will be made to the responsible offeror with the lowest total evaluated price whose technical quote receives a rating of acceptable or neutral. award will be made to the responsible offeror with the lowest total evaluated price

Offerors must have an active SAM registration set to all awards at time of quote submission. offerors or quoters are required to have an active federal government contracts registration in sam when they submit an offer or quotation

Quotes receiving an unacceptable rating in any technical factor will be deemed technically nonconforming and not eligible for award. quotes receiving an unacceptable rating in any technical factor will be deemed technically nonconforming and will not be eligible for award

Vehicles shall be delivered Monday through Friday, 7:00 a. m. to 3:30 p. m.

Payment shall be net 60 days from receipt and approval of invoice unless otherwise stated. payment shall be net 60 days after invoice and acceptance of the product.

Vehicles shall include all standard warranties and guarantees, including a government fleet ****,000mile drivetrain warranty. warranty government fleet ****,000mile drivetrain

Award will be made by sheriff to the responsive, responsible bidder providing the best value. award will be made by sheriff to the responsive, responsible bidder providing the best value.

Bidders must certify they are not debarred or suspended and must comply with various representations and certifications. bidder hereby certifies to the best of its knowledge that neither it nor any of its officers are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any state or federal department or agency

The contract is subject to termination for failure to deliver on time, and the defaulting contractor shall be liable for the difference in price. the contract andor purchase order is subject to termination for failure to deliver on time.

Samples of items, when required, must be furnished free of expense to the county. samples of items, when required, must be furnished free of expense to the county

A protest must be submitted in writing within ten calendar days of the issuance date of a notice of intent to award. is submitted within ten 10 calendar days of the issuance date of a notice of intent to award.

Bidders may be disqualified based upon information disclosed, and failure to bid on the authorized county form may be cause for rejection. the county reserves the right to disqualify bidder based upon information disclosed.

Delivery is requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery, unless otherwise specified. delivery is fob destination see section d1 and is requested asap after notice of award, receipt of purchase order, or authorized calls for delivery, unless otherwise specified.

The county terms of payment are 2/10 net 30. county terms of payment are 2 10 net 30.

The equipment must be guaranteed against faulty materials and workmanship for the entire rental period. all items delivered must be guaranteed against faulty materials and workmanship.

The contractor must maintain insurance with a best financial rating of A or better and provide evidence of such insurance. prior to commencing work, and throughout the term of the agreement, the contractor shall obtain at its own cost and expense the required insurance as delineated below from insurance companies licensed in the state of new york, carrying a bests financial rating of a or better.

Failure to perform as required may result in the county cancelling or terminating the order, and the county will assume no responsibility for reimbursement. in such event, the county will assume no responsibility for, nor will it reimbursea

Protests or disputes must be made in writing during the bid opening period. vendors protesting or disputing bid specificationstime of bid opening, must do so in writing during the bid opening period

Late bids will not be considered, and failure to complete the bid in its entirety may result in disqualification. late bids will not be considered and failure tocomplete this bid in its entirety may result in disqualification.