Samples Government Bids & RFPs

The bid submittals must be submitted prior to the due date and time listed above, which is April 3, 2026, at 10:00 AM CST.

The vendor will be paid in a timely manner upon submission of a properly itemized invoice, after delivery and acceptance of goods or services by the university. The university shall not pay interest or late charges until 60 days after payment is due.

Vendor guarantees that everything furnished will be free from defects in design, workmanship and material and that items sold by drawing, sample or specification will conform thereto and will serve the function for which furnished under the PO or agreement specifications. Vendor's obligations under this paragraph shall survive for a period of one 1 year from date of delivery, unless otherwise specified herein.

The University of Central Arkansas reserves the right to award the items listed on this invitation for bid individually, by groups, all or none, or by any other method as deemed in the best interest of the University of Central Arkansas as determined by the UCA Purchasing Official. This is an all or none bid invitation.

Vendor shall not be eligible to contract with the university for goods or services covered by the Arkansas Procurement Law if vendor is presently debarred or suspended pursuant to Ark. Code **** shall not be eligible to contract with the university to provide goods or services that are a covered transaction within the scope of the Federal Acquisition Regulation or similar federal law if vendor is presently debarred under federal law.

Backorders or failure to deliver within the time required may, at the sole discretion of the university, be deemed an event of default. Vendor must give written notice to the university procurement department of the reason for any such delay and the expected delivery date. The university's procurement department may, in its discretion, extend the date of delivery.

Samples are required for each item.

The bid states that delivery and/or completion are subject to strikes, lockouts, accidents, and acts of God. If no date is indicated, delivery and/or completion will be made within twelve (12) days from the date of notification. The bid also mentions that the work will happen over April vacation, April 20, 2026 through April 23, 2026. The bid notice states: The contractor will be required to furnish all quantities ordered by the city during the period of the contract. and delivery andor completion will be made within twelve 12 days from date of notification.

The bid notice states: Terms, prompt pay discount 30 days, net 45 days.

The bidder to whom a contract is awarded guarantees to the city of Worcester all equipment, materials and/or workmanship for a period of one (1) year after final inspection and acceptance and shall replace promptly any defective equipment, materials and/or workmanship required without additional cost to the city.

Awards will be made to the bidder quoting the lowest net price in accordance with specifications.

Contractors must demonstrate a proven track record of successfully completing similar projects, possess all necessary certifications, and employ properly trained and licensed personnel. The asbestos abatement contractor must be properly licensed in the Commonwealth of Massachusetts in accordance with 454 CMR **** and must submit proof of licensure prior to performing any work. The bidder must certify that no official or employee of the city of Worcester, Massachusetts is pecuniarily interested in this proposal or in the contract which the bidder offers to execute or in expected profits to arise therefrom, unless there has been compliance with provisions of G. L. c. 43 sec. 27, and that this bid is made in good faith without fraud or collusion or connection with any other person submitting a proposal.

Any bid withdrawn after time and date specified, the bidder shall forfeit deposit on bid as liquidated damages. If the bidder fails to contract and give a bond within ten (10) days of notice that the contract is ready for signature, the city may determine the bidder has abandoned the contract, and the bid security shall become the property of the city as liquidated damages. If the successful bidder fails to make delivery or complete the contract within the time specified, the city reserves the right to make the purchase on the open market and charge any excess over the contract price to the account of the successful bidder, who shall pay the same. If any property is needlessly damaged by the contractor or their employees, the amount of damages shall be deducted from money due the contractor or recovered from the contractor.

A prebid meeting will be held at Millbury Street Head Start, 389 Millbury Street, Worcester MA **** at 4:30 PM on March 26, 2026.

Samples of the product to be delivered may be taken by a representative of the city, either prior to delivery or while it is being delivered. Bidder agrees to furnish the necessary manual labor, without additional cost, required to assemble the physical samples, which is to be performed under the direction of the city representative.

Any prospective bidder requesting a change in or interpretation of existing specifications or terms and conditions must do so within five (5) days (Saturdays, Sundays, and holidays excluded) before the scheduled bid opening date. All requests are to be in writing to the purchasing division or emailed to mcdonalds@worcesterma. gov.

The USDA requires delivery of all items by 14 days after contract award. Early deliveries will be accepted.

The government intends to make an award to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the government, based on lowest price, technically acceptable (LPTA).

Offerors, or the product or service, are not required to meet a qualification requirement to be eligible for award.

Questions shall be submitted via email and are due no later than March 18, 2026, at 5:00 pm eastern time. Quotes shall be submitted via email and are due no later than March 19, 2026, at 5:00 pm eastern time.

The bid notice states that the closing date for submission of offers has been changed to 17 March 2026.

The bid notice states that the warranty is for one year from date of delivery.

The bid notice states that qualification requirements are included in the document.

The bid notice states that first article approval government testing and production lot approval government testing are required, and samples must be submitted for these tests.