Procedure Government Bids & RFPs

The completion date for the financial services project shall be no more than 150 days from execution of agreement. all work to be completed within 150 days of contract execution

The contractor shall submit monthly invoices and the town shall pay all undisputed amounts within 30 days of receipt. the town shall pay all undisputed amounts within 30 days of receipt

The selection will be made on a best-value basis, evaluating price along with the other evaluation criteria. the selection of a winning proposal will be made on a bestvalue basis

Proposers must have at least five consecutive years of experience providing financial services to Massachusetts municipalities and hold relevant professional certifications. at least five 5 consecutive years. . . of substantial, demonstrated experience providing professional financial services to massachusetts municipalities

Questions regarding this RFP must be directed via email no later than 3:00 p. m. on Friday October 16th, 2026. questions regarding this rfp shall be directed to town administrator. . . no later than 3: 00 p. m. on friday october 16th, 2026

Late proposals will not be accepted, and submissions will not be accepted via email. late proposals will not be accepted

Proposals must be received by the submission deadline: October 19, 2026, at 1:00 PM CST. The city states the designated purchasing official must receive your response before the deadline indicated under section 3. 1.

Payments will be made electronically via ACH direct deposit. The city states the city will require that the successful firm enrolls in its direct deposit electronic payment program and payments will be made electronically via automated clearing house ach.

Evaluation uses technical criteria and price. The RFP states the selection committee will evaluate responses based on the technical criteria including experience (30 points), technical approach (25), staffing (15), capacity (15), understanding (10), and price (5 points).

Respondents must be responsible and provide evidence of financial resources, experience, and technical qualifications. The RFP states the city seeks to select a responsible respondent with adequate financial resources and necessary experience, organization, technical qualifications, skills, and facilities.

Nonresponsive respondents have 2 business days to appeal. The RFP states respondent will have two (2) business days from the date of notification by the designated purchasing official to appeal the decision of nonresponsiveness.

Breaking the cone of silence may result in disqualification. The RFP states breaking the cone of silence, if proven, may result in a disqualification of your response. Also, failure to submit timely or complete required forms results in nonresponsiveness.

Invoices are payable sixty (60) days from receipt by the city. invoices submitted to the city shall be payable sixty time 60 days from the time of receipt by the city.

The award will be made to the lowest qualified and responsible bidder. the board of contract and supply will make the award to the lowest qualified and responsible bidder.

Proposers must demonstrate experience with HUD-funded housing programs, affordable housing development, underwriting, and federal grant compliance. proposers should demonstrate substantial experience with: hudfunded housing programs, affordable housing development, affordable housing underwriting, federal grant compliance.

Failure to meet deadlines, follow submission instructions, or enclose all required documents with signatures will result in disqualification. failure to meet specified deadlines, follow specific submission instructions, or enclose all required documents with all applicable signatures will result in disqualification.

Proposals must be received no later than the date indicated in the schedule of events. The proposal due date is Wednesday, October 28, 2026 at 5:00 pm. proposal due date wednesday, october 28, 2026 at 5: 00 pm

Payment terms shall be net 30 days from the date of the consultant's invoice. payment terms shall be net 30 days from the date of the consultants invoice

Evaluation criteria include similar project experience (10 points), approach to scope of work (30 points), proposed project schedule (20 points), and value/cost of efforts (40 points). evaluation criterion 1 similar project experience 10 points

Contractor must meet minimum mandatory qualifications outlined in section II, C. include an itemized description of how your company meets each of the minimum mandatory qualifications outlined in section ii, c

If the city terminates this contract due to contractor's breach, contractor shall be liable for actual and consequential damages. contractor shall be liable for actual and consequential damages to the city

Mandatory preproposal conference is scheduled for Tuesday, October 13, 2026 at 9:00 am in Colorado Conference Room. mandatory preproposal conference tuesday, october 13, 2026 at 9: 00 am in colorado conference room

A protest shall be submitted within ten (10) calendar days after such aggrieved person knows or should have known of the facts giving rise thereto. a protest shall be submitted within ten 10 calendar days after such aggrieved person knows or should have known of the facts giving rise thereto

Proposals received after the date and time will not be considered for award. Emails sent to other city emails may be considered nonresponsive. proposals received after this date and time will not be considered for award