Soda Government Bids & RFPs

The solicitation closes on June 4, 2026, at 3:00 PM Eastern Standard Time.

Paper bids must be delivered to the Caddo Parish Sheriff's Office Finance Office, and electronic bids must be finalized in Bidnet Direct no later than 2:30 p. m. on June 18, 2026. No bid will be accepted after this time.

The successful bidder shall replace, at no cost to Caddo Parish Sheriff's Office, any miscellaneous sodas dispenser items and service purchased as a result of this bid, if that product is deemed unacceptable for any reason resulting from deviations from the specifications contained herein, or as a result of improper storage, shipping or handling of product by the successful bidder or its designated carrier.

Bids shall be evaluated on the basis of the suitability of items offered for the intended use, the ability of bidders to stock and issue miscellaneous sodas dispenser items and service in manner described herein, and the lowest overall price on the bid form and the bidders responsiveness and responsibility are also considerations. The bid award will be based on the following criteria: total compliance with all written specifications, price factor, experience and capabilities to provide miscellaneous sodas dispenser items and service, ability to maintain inventory on an as needed basis, quality, delivery and pickup capabilities, bidder responsiveness and responsibility. Bid will be awarded on an all-or-nothing basis. Entire bid will be awarded to one (1) vendor.

If for any reason, vendor withdraws bid after forty-eight (48) hours after bid opening, vendor is subject to being invoiced the cost difference incurred from the Caddo Parish Sheriff's Office purchasing same merchandise from next available vendor.

Upon request, bidders shall be required to provide samples of items bid. Should a sample be requested, it shall be required that the bidder, or his representative, furnish the requested samples to Caddo Parish Sheriff's Office, Finance Office, within three (3) working days of request. Failure to provide requested samples for inspection may be grounds for considering bidder nonresponsive.

Any bids submitted not in compliance with bid instructions showing unauthorized additions, conditional or alternate bids, incomplete bids, etc. , will be rejected.

The bid opening is scheduled for June 18, 2026, at 2:00 PM CT. The contract term will be one year, with a one-year option, commencing upon execution of the contract and issuance of a notice to proceed.

The bid notice states that the city will award purchase orders and contracts to the lowest responsive, responsible bidder.

The bidder must have operated continuously for a minimum of five years as an established firm in providing 50 liquid caustic soda solution and must submit proof of the required experience with the bid.

If you are a prospective bidder and become aware of a deficiency before the bid due date, you must notify the city in writing no later than five days before the due date. After the bid due date, you must file a written notice of intent to protest within five calendar days of knowing the facts, and file the written protest within seven calendar days of notifying the city of your intent to protest.

Bidders may be disqualified and/or have their bid rejected for reasons including collusion, litigation against the city, arrears on an existing contract, lack of financial stability, failure to perform under previous contracts, failure to use city-approved forms, failure to adhere to RFB provisions, failure to submit the bid in the specified format or before the deadline, failure to adhere to ethical principles, failure to provide a cost summary, bids from debarred or suspended bidders, failure to acknowledge addenda, or failure to provide unit pricing.