Soda Government Bids & RFPs

The bid submission deadline is Tuesday, April 21, 2026, at 3:00 PM EST.

Payment for equipment, material, and supplies will be made by the Public Works Commission approximately thirty days after delivery, inspection, approval, and the invoice is received in the PWC accounts payable office.

The award of a contract, if made, will be to the lowest responsive, responsible bidder whose qualifications indicate the award will be in the best interest of PWC.

For purposes of evaluation of the bids, all bidders are instructed to submit bids in the unit of measurement requested. PWC reserves the right to make a single award for all items or may award separate contracts to multiple bidders for various items to the lowest responsive, responsible bidder or bidders, taking into consideration product quality, delivery time to PWC, and conformity with the specifications in these bid documents.

In the event of a spill resulting from the suppliers actions, the supplier shall pay any fines levied against the PWC for spills resulting from the suppliers actions and shall pay any costs incurred for cleanup and emergency response.

PWC reserves the right to inspect, at a reasonable time, the equipment, item, plant, or other facilities of a prospective bidder prior to award, and during the sale of goods agreement term, as PWC deems necessary to determine that such equipment, item, plant, or other facilities conform with the specifications requirements and are adequate and suitable for the proper and effective performance of the sale of goods agreement.

Upon request, the bidder shall be required to furnish a promptly certified chemical analysis or a sample of the product to be delivered to a laboratory of the purchasers designation for certified chemical analysis. The findings of said laboratory shall be final and binding on all persons. No samples are to be submitted until requested with the exception being the analysis enclosed with the bid submittal.

The bid notice states that the prospective bidder must complete the bid form and company information sheet. The bidder is not to include any taxes from which the town is exempted by law.

The contract period for furnishing and delivering of various treatment chemicals is starting July 1, 2026, to June 30, 2028.

The bid notice states that no email or hard copy submissions will be accepted, and all bids shall be uploaded onto public purchase only. It does not mention any site visit requirements.