Latest US Probes Contracts & Bids

This is a pre-solicitation announcement for a Request for Quote (RFQ) by the Department of Veterans Affairs for the purchase of three Philips X8 2T transesophageal echo probes. The RFQ is issued on a brand name or equal basis, and is a firm fixed price, FOB destination requirement. Interested firms must complete electronic annual representations and certifications, be registered in the System for Award Management (SAM), and if claiming VOSB or SDVOSB status, be verified in the DSBS. Non-OEM firms must submit an authorized distributor letter. All RFQ details will be included in the solicitation, and questions should be emailed to ***@***. *. * with the RFQ number in the subject line. Amendments will be posted on the SAM. gov website.

The tender is for the purchase and installation of replacement measuring instruments (liquid and gas flow, liquid level, and mechanical motion measuring instruments) at missile alert facilities (MAFs) and launch facilities (LFs) at Minot Air Force Base. The work includes replacing existing systems with new Veeder Root 450 Plus systems, replacing all wiring with Veeder Root network cable, and complying with Veeder Root requirements for installation and setup. The contractor must have specific training certificates, a North Dakota licensed master electrician on site, and comply with safety regulations. A site visit is mandatory. Several amendments have been issued, changing security access requirements, site visit dates, question submission dates, response dates, and quote validity dates. Attachment 22 contains site visit photos. The response deadline for Q&A is August 13, 2025.

The VA requires the delivery of a vascular ultrasound system to the new Tulsa VA medical center. Delivery is required within 30 days of the award, no later than September 4, 2025. Installation and training are scheduled for November 2025. The contractor must provide OEM authorization, trained personnel, and all necessary equipment and supplies. The government reserves the right to inspect and test services. A warranty is required, meeting or exceeding standard manufacturer industry warranty terms. The warranty must begin on the first patient day, which is currently scheduled for January 20, 2026. The contractor must provide electronic copies of user manuals and repair manuals. The contractor must comply with all local, state, and federal safety and environmental regulations. The contractor must provide a single point of contact (POC) with contact details. The contracting officer is the only authorized person to approve changes and accept nonconforming work.

The document contains standard terms and conditions for contracts, including definitions, requirements for bids, contract construction, liability provisions, performance and compliance, data and information control, and federal requirements. It details various aspects of the procurement process, including acceptance, agency, authorized dealers, bidders, default, deliverables, goods, invoices, lowest responsive and responsible bidder, MBE or EDGE certified vendors, orders, prime vendors, procurement contracts, purchase, products, requests for quotes, requests for proposals, services, state data, specifications, time and materials contracts, unbalanced bids, subvendors, and more. It also outlines regulatory contract requirements, including antitrust, appropriation of funds, campaign contributions, compliance with law, conflict of interest, trade, debarment, drug-free workplace, equal employment opportunity, prohibition of offshore services, governing law, independent contractor acknowledgement, registration with the secretary of state, taxes, and use of MBE and EDGE vendors. The document also covers liability provisions, insurance requirements, audits, returned goods, custom deliverables, force majeure, contract performance management, quality assurance, contract remedies, suspension/termination, time is of the essence, and OhioBuys. Finally, it addresses data and information control, including confidentiality, public records, security and safety rules, usage reports, and data security and privacy terms.