Juices Government Bids & RFPs

The delivery is for the months of Oct, Nov and Dec 2026.

Responses must be received by July 31, 2026, 10:30 AM CT. Deliveries are to be made between 7:00 AM and 2:00 PM on the date specified on the purchase order, but not between 11:00 AM and noon.

Payment will be made in accordance with the pricing provided on Exhibit C. Invoices must include the contract or purchase order number and describe the work completed. HHSC will acknowledge satisfactory performance before approving payment.

The award will be made to the bidder who provides the best value to the state, considering the bidder meeting or exceeding requirements, ability to meet performance delivery requirements, and price.

Bidders must submit a comprehensive response including all required information and documentation to ensure they meet all requirements, possess the required experience and qualifications, and have the capacity to provide the goods and/or services.

HHSC reserves the right to purchase late items on an emergency basis and charge any resulting increase in price to the awarded vendor. Noncompliance or failure to timely correct a deficiency may result in delayed payment or nonpayment.

Texas Administrative Code, Title 1, Part 15, Chapter 391, Subchapter C provides a formal protest procedure.

Failure to comply with sole point of contact requirements, submitting exceptions to the IFB, including assumptions in a response, not submitting required documentation, or submitting late responses may result in disqualification.

The estimated historical spend for the same or similar goods or services is $75,**** for the period September 01, 2025 to August 31, 2026.

Bids will be received until 3:00 p. m. , August 6, 2026. The contract term is September 1, 2026, through August 31, 2027, with potential for two 12-month extensions.

Payments of any claim or invoice shall not preclude BOCES or participants from making claims for adjustments on any item found not to have been in accordance with the contract specifications.

The contractor guarantees that all products delivered under this contract shall be fresh, wholesome, fit for their intended purpose, and ready for use upon delivery. Any product determined to be damaged, spoiled, contaminated, improperly labeled, out-of-code, defective, or otherwise unsuitable may be rejected.

The bid will be awarded based on the lowest overall cost to the participants from responsive and responsible bidders, taking into consideration pricing, administrative costs, and service-related factors.

Bidders must demonstrate experience, financial stability, personnel, stock, plan capacity, and systems requirements to perform the contract, including stocking, warehousing, order taking, delivery, and billing capabilities.

In the event of significant or repeated delivery delays, participants reserve the right to procure the required items from alternate sources. Any documented additional cost incurred as a result of the vendor's failure to perform may be charged back to the vendor.

When a vendor proposes a substitute for a specified product, the vendor shall provide product specifications and, if requested by the BOCES, a sample of the item for evaluation.

Questions about or clarifications to the technical specifications must be made in writing to the purchasing director prior to the bid opening. Such questions must be in the possession of the purchasing director five business days prior to the bid opening.

Bids which are incomplete, unbalanced, conditional, obscure, or which contain additions not called for, alterations or irregularities of any kind, may be rejected as nonresponsive.

Proposals are due July 27, 2026, at 2:00 PM MST. Late proposals will not be accepted.

Payment terms are Net 30. Invoices will be paid within 30 days from the date of receipt and approval of invoices. The district will not pay interest on delinquent payments.

For supply contracts, all supplies furnished will be free from defects in material or workmanship for no less than one year from the date of acceptance. For service contracts, all services performed will be free from defects in workmanship at the time of acceptance.

Award will be made to the responsible supplier whose proposal is most advantageous, considering price, past performance, financial stability, and technical capability. Key criteria include pricing (75 points), responsiveness (25 points), product evaluation (50 points), service delivery (10 points), and references (10 points).

Suppliers must be responsive and responsible, meaning their proposals meet requirements and they have the means to execute the procurement. Factors considered include experience, integrity, reliability, capacity, and financial stability.

Failure to meet on-time delivery standards may result in corrective action, including written notice, a corrective action plan, conditional continuation of the contract, cost recovery, or contract termination for cause.

A pre-proposal conference may be held, which is encouraged but not mandatory. The format will be an overview of the RFP with an opportunity for questions.

Physical samples of equal products and all supporting documentation must be received no later than July 27, 2026, 2:00 PM MST. Samples must be submitted in original standard packaging.

Proposals may be rejected if they do not comply with RFP requirements, if they are submitted late, or if the supplier is debarred or suspended. Failure to disclose minimum order requirements can also lead to non-responsiveness.