This is a Request for Proposal (RFP) for HVAC maintenance and repair services for the City of Ontario. The City is seeking qualified firms with experience in maintaining and repairing HVAC units for approximately 55 city-owned buildings. The award will be based on multiple criteria, with price being only one element in the city's best value determination. Bidders must submit proposals electronically by the bid due date. A mandatory onsite prebid meeting is scheduled, and questions must be submitted through the online bid management system by a specified deadline. Upon award, the contractor must provide insurance certificates, a payment bond, and a performance bond. This is a state and federal prevailing wage project.
The bid due date for submitting proposals is April 7, 2026, at 4:00 PM PDT. The project duration is 3 years plus 2 optional one-year extensions, with a start delivery date of July 1, 2026.
The bid notice states that his solicitation is a request for proposal rfp, typically subject to negotiation, and as such award is based on multiple criteria of which price is only one element in the city’s best value determination.
The bid notice indicates that proposals are solicited from qualified firms with experience in providing hvac maintenance and repair services for public facilities. Additionally, bidders must meet one of the following restrictions: CADIR registered or DIR public works contractor.
The bid notice mentions liquidated damages but does not specify the amount or conditions.
The bid notice states that a prebid meeting is mandatory and will be held onsite at **** S. Archibald Ave. Ontario CA **** on March 19, 2026, at 9:00 AM PDT.
The bid notice does not mention the submission of samples.
The QA deadline for submitting questions is March 25, 2026, at 5:00 PM PDT. The bid notice does not explicitly state a deadline for challenging the bid itself.
The bid notice mentions estimated bid value but does not provide a specific monetary amount.
