This Request for Proposal (RFP) seeks a single company to provide janitorial services for the Department of Motor Vehicles (DMV) at District 2, Hartness State Airport, located at 15 Airport Road, North Springfield, VT. Services are required weekly for approximately 512 square feet of office space, including an entrance, office areas, and a shared restroom with vinyl plank flooring. The contract period is 12 months, with an anticipated start date of June 1, 2026. Bidders must submit electronic bids via email to ***@***. *. * by May 19, 2026, 4:30 PM EST. All notifications and addendums will be posted on www. ***. *. * are due by May 5, 2026, 4:30 PM EST. The state requires the use of environmentally preferred cleaning products and adherence to specific safety data sheet requirements. Bidders must be registered with the Vermont Secretary of State and have a Vermont Department of Taxes contractor's business account number. The award will be made in the best interest of the state, considering project approach, qualifications, experience, timeline, and cost. Preference will be given to resident bidders and those promoting clean energy and climate change initiatives. Bidders are responsible for all preparation and presentation costs. No exceptions to contract terms will be considered. A Certificate of Compliance must be submitted with the bid.
The RFP responses are due by May 19, 2026, 4:30 PM EST. The state anticipates the start date for such contracts will be June 1, 2026.
The bid notice states that percentage discounts may be offered for prompt payments of invoices, however, such discounts must be in effect for a period of 30 days or more in order to be considered in making awards. The state agrees to pay the contractor, and the contractor agrees to accept as full compensation for performance of all services and expenses encompassed under this contract.
Awards will be made in the best interest of the state. Consideration shall be given to the bidders project approach and methodology, qualifications and experience, ability to provide the services within the defined timeline, cost, and/or success in completing similar projects. All other considerations being equal, preference will be given first to resident bidders of the state and/or to products raised or manufactured in the state, and then to bidders who have practices that promote clean energy and address climate change.
Bidders must be registered with the Vermont Secretary of State's office and obtain a contractor's business account number issued by the Vermont Department of Taxes. The state will also consider the bidders project approach and methodology, qualifications and experience, and ability to provide services within the defined timeline.
The bid notice mentions that violation of security conditions is grounds for immediate termination of this contract. It also states that failure to submit subcontractor reporting in accordance with section 32 of the Vermont Recovery and Reinvestment Act of **** will constitute noncompliance and may result in cancellation of contract and/or restriction from bidding on future state contracts.
The bid notice does not mention the submission of samples.
Questions are due by May 5, 2026, 4:30 PM EST. Questions or comments not raised in writing on or before the last day of the question period are thereafter waived.