Interior Government Bids & RFPs

Bids shall show number of days required to place goods ordered at the city's designated location.

Payment will be made upon receipt and acceptance by the city of coppell for any items ordered and receipt of a valid invoice, in accordance with the state of texas prompt payment act, article 601fv. t. c. s.

Successful bidder shall warrant that all items/services shall conform to the proposed specifications and/or all warranties as stated in the uniform commercial code and be free from all defects in material, workmanship and title.

The contract will be awarded to the proposer bidder that offers the best value to the city. Evaluation criteria include price (40 points), experience (30 points), and total time (30 points).

A prospective bidder must affirmatively demonstrate bidders responsibility, including adequate financial resources and a satisfactory record of performance.

The city of coppell reserves the right to terminate the contract immediately in the event the successful bidder fails to: 1. meet schedules 2. defaults in the payment of any fees or 3. otherwise perform in accordance with these specifications.

An onsite mandatory in person pre- bid meeting will be held at 2:00 p. m. cst, tuesday, september 08, 2026, at the city of coppell, 255 parkway blvd, coppell, tx ****.

When requested, samples shall be furnished free of expense to the city of coppell.

Failure to provide requested information may impact the evaluation of the proposal bid.

The proposal due date is October 09, 2026.

Furniture frame warranty lifetime, work surfaces finish 20 years, lift mechanism 10 years, electrical components 20 years, monitor arms mounts 20 years, storage drawer hardware 20 years, parts availability commitment 20 years.

Proposals shall be evaluated using a rubric weighted on technical compliance, functionality (30%), experience and references (10%), warranty service lifecycle support (20%), schedule implementation approach (20%), and price total cost of ownership (20%).

Proposers must demonstrate experience designing and installing dispatch furniture in 24/7 public safety emergency communications centers with a minimum of 5 comparable references.

The vendor shall participate in a site visit, as scheduled and coordinated with construction manager and agency, when appropriate to confirm and discuss dimensions, flooring, access, electrical data, hvac, etc.

The deadline for questions is September 10, 2026.

Any deviations of minimum requirements may result in failure of rfp compliance, determined solely by the agency without refute.

The bidder agrees to complete the work within 180 working days from the date the notice of intent to award is issued as modified by additional days added by the owners acceptance of alternates, if applicable. the bidder agrees to complete the work within 180 working days from the date the notice of intent to award is issued

Bidders must submit required forms like MBE/WBE/SDV compliance forms and affidavits of work authorization. a condition for remaining in competition for award is the satisfactory completion of this form for each minority womanservice disabledveteranowned firm

The bidder agrees to pay to, or allow the state as liquidated damages the sum of 1,000 for each working day thereafter that the entire work is not substantially complete. the bidder further agrees to pay to, or allow the state as liquidated damages the sum of 1,000 for each working day thereafter that the entire work is not substantially complete.

The state may cancel the contract immediately without penalty or recourse if the contractor knowingly employs individuals who are not eligible to work in the United States. if found to be in violation of this requirement or any applicable laws, and if the state of missouri has reasonable cause to believe that the contractor has knowingly employed individuals who are not eligible to work in the united states, the state shall have the right to cancel the contract immediately without penalty or recourse

The city of santa clara does not pay for services before it receives them. therefore, do not propose contract terms that call for upfront payments or deposits.

The award for this requirement will be a best value procurement based on the city's evaluation as per the following criteria and weights: evaluation criteria weight company information, experience qualifications 30 technical capability 40 cost fee proposal 30 total 100

Proposers must provide a detailed narrative demonstrating your company's expertise and experience to meet the requirements of this rfq.

end of question answer period tuesday, september 8, 2026, 1: 00 pm, pdt

Factors such as contact regarding this procurement with any city official or employee other than the procurement contact from the time of issuance of this solicitation until the issuance of the notice of intended award may disqualify a quotation.

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