This is an Invitation for Bid (IFB) from the Fayetteville Public Works Commission (PWC) for sewer line chemical root control treatment. Bids are to be submitted electronically by April 16, 2026, at 3:00 PM EST. The successful bidder will be responsible for applying a chemical root control agent to sanitary sewers to kill existing root growth and inhibit regrowth without damaging vegetation. The contractor must provide all necessary equipment, materials, and labor. Key requirements include: - Bidders must be licensed with the North Carolina Department of Agriculture and have a minimum level of pesticide application experience. - A state-certified pesticide applicator must be on-site at all times. - Contractors must provide pollution liability insurance and a money-back guarantee on all work. - A study documenting the effects of the proposed product on wastewater treatment plant facilities is mandatory. - Bidders must register via the iSupplier portal. - Questions regarding the bid must be submitted in writing by April 6, 2026. - A non-mandatory virtual pre-bid meeting will be held. - The award will be made to the lowest responsible, responsive bidder. - The contract will be for a period of one year, with potential for two additional one-year extensions. - Bids must be held firm for 90 days after the bid due date. - Specific forms, including Attachment B (Bid Pricing Form) and Attachment C (Certification of Primary Participant), must be completed and submitted. - Bidders are encouraged to indicate their status as a North Carolina Historically Underutilized Business (HUB), Disadvantaged Business Enterprise (DBE), Small Local Supplier (SLS), or Local Business on Attachment F.
The bid submission deadline is Thursday, April 16, 2026, at 3:00 PM EST, as stated in the IFB schedule. The bid notice also mentions that Late bids will not be considered.
The bid notice states that the commission shall, upon approval of invoices received from the contractor, pay said invoices within 30 days. For equipment, material, and supplies, payment will be made approximately thirty days after delivery, inspection, approval, and receipt of the invoice in the PWC accounts payable office.
The contractor shall guarantee the work for each sewer section treated. At the owner's option, the contractor shall, at their own expense, retreat a sewer section or refund 100% of the payment if live roots are found within six months after application, or if the section plugs up and floods due to root obstructions within two years from the date of treatment.
The award of a contract, if made, will be to the lowest responsible, responsive bidder whose qualifications indicate the award will be in the best interest of PWC.
The contractor shall demonstrate a minimum of five years of direct experience in applying chemical sewer root control agents and must have performed at least ten other jobs similar in size and scope. All work shall be performed by certified pesticide applicators licensed with the North Carolina Department of Agriculture, who must have a minimum of three years of experience and have personally performed a minimum of 500,000 linear feet of treatments in the last three years.
The bid notice does not explicitly detail specific monetary penalties for breach of contract. However, it does state that failure to comply with requirements may result in rejection of a bid, and unauthorized assignment may result in disqualification or termination of the agreement. Additionally, failure to provide timely notification of legal actions or issues may result in termination of the agreement.
A non-mandatory virtual pre-bid meeting is offered. The bid notice states, it is optional for each bidder representative to attend a prebid meeting.
The bid notice states, Unsolicited bid samples or descriptive literature may not be examined or tested, will not be used to determine responsiveness, and will not be deemed to vary any of the provisions of the IFB. Therefore, sample submission is not required or will not be considered.
The bid notice specifies that written questions regarding the bid must be submitted no later than 5:00 PM EST on Monday, April 6, 2026. It does not explicitly mention a deadline for formal bid challenges or protests.
