The US Embassy in Buenos Aires is seeking quotations for
event planner services for a 4th of July celebration. The
event will take place at the US Ambassador's residence on June 24, 2025, from 17:00 to 22:00. The theme is The Great American Road Trip. Quotations are due by April 21, 2025, at 1:30 PM local time and must be submitted electronically to ***@***. *. * in specific size and format (MS Word ****, MS Excel ****, or Adobe Acrobat PDF). File size must not exceed 30MB. Offerors must be registered in the SAM system (www. ***. *. *) prior to submission. A pre-quotation conference will be held on April 9, 2025, at 1:30 PM local time at the US Chief's residence. Contact Zeny Montoya by April 7, 2025, at 1:30 PM local time for additional information or to arrange entry to the building. The
event requires a generator for electrical output, and a list of personnel with full names and identification numbers (DNI) must be submitted. Security checks are mandatory, and all personnel must be accompanied by embassy employees. The contractor must clean work sites daily, and deliveries must be scheduled to minimize disruption. The contractor must provide information regarding electrical consumption needs and lighting issues at least one month before the
event. The contractor must comply with all applicable safety regulations and the embassy's code of conduct. The
event will take place in the first-floor halls of the Bosch Palace and an outdoor tent. The contractor must provide a work plan, identify equipment, supplies, and materials, and ensure quality of services. If the offer is preselected, a presentation of the budget will be requested. The contractor must be available to participate in periodic meetings to coordinate logistics with the embassy staff.