This invitation for bids (ITB ****) from the City of Bristol, Virginia, is for the installation of landfill temperature probes at the Bristol Integrated Solid Waste Management Facility. Bids are due by 2:00 PM on June 12, 2026. A mandatory pre-bid conference is scheduled for May 21, 2026, at 1:00 PM. The project requires the installation of 3 boreholes with temperature probes and associated instrumentation. The work is expected to be completed within 150 days. Bidders must submit sealed bids, with no faxed or emailed bids accepted. Electronic submissions via the EVA procurement platform are allowed, but paper copies must also be submitted by the deadline. Bidders are required to demonstrate relevant experience with landfill drilling techniques and provide a minimum of three relevant project references. The award will be made to the lowest responsive and responsible bidder based on the total base bid price.
The project is required to be substantially completed within 150 days and ready for final payment within 180 days.
The bid price shall be for complete delivery of equipment, ready for use by the City of Bristol, Virginia, and shall include all applicable freight and installation charges. Extra charges will not be allowed.
The contractor warrants and guarantees to owner that all work will be in accordance with the contract documents and will not be defective.
The city of Bristol, Virginia, will make an award to the lowest responsive and responsible bidder. Evaluation will be based on total base bid price.
The bidder shall provide a summary of relevant experience with installing borings for wells, probes, piezometers, etc. into landfills via sonic drilling techniques and wellprobe construction within solid waste landfills. A minimum of three relevant landfill borehole sonic drilling and wellprobe construction projects shall be submitted with the bid.
Contractor shall pay owner **** for each day that expires after the time as duly adjusted pursuant to the contract specified above for substantial completion, until the work is substantially complete.
Prospective bidders must attend a mandatory pre-bid conference in person. The pre-bid conference will be held at 1:00 pm on the 21st day of May 2026 at the scalehouse at the Bristol Integrated Solid Waste Management Facility, **** Valley Drive, Bristol, VA **** bidders are required to attend this meeting.
Inquiries deadline is May 26, 2026 at 10:00 am est.
Failure to submit a bid on the official City of Bristol Virginia form provided for that purpose shall be a cause for rejection of the bid. Modifications of previously deposited bids or requests for withdrawal will be acceptable only if delivered in person or in writing to the place of the bid opening prior to the time for opening bids.