Bids are requested for new, unused dental supplies. Bids will be received until 2:00 PM on August 11, 2026, and will be publicly opened. Specifications and bid forms are available on the Empire State Purchasing Group website. Proposals should be submitted in advance. Late bids will not be considered. The college reserves the right to reject any or all proposals. Awards will be made to the lowest responsive, responsible bidder. The contract period is one year with two possible one-year extensions. Prices must be the lowest offered to any municipal or commercial consumer. The college may terminate the contract for convenience with 30 days written notice. The contractor is liable for personal injury or property damage resulting from negligence. Samples may be required and must be submitted within 5 days of request. All deliveries must be accompanied by delivery tickets or packing slips. Invoices should be submitted to the business office. The awarded bidder must execute the contract within five days of the notice of award and deliver required documents. Failure to adhere to conditions may result in contract cancellation.
Bids are due by 2:00 PM on August 11, 2026. It is recommended that proposals be submitted in advance, at least one day prior to the specified date and time to allow for a timely receipt. Delivery must be made within five 5 days after receipt of purchase order.
Payments cannot be processed by the college until contract items have been delivered in satisfactory condition and the contractor has submitted a properly completed invoice to the ordering department. Invoices should be received at the business office immediately following the end of each month.
The contractor shall provide the manufacturers standard warranty on all supplies at no additional cost to the college. The warranty shall commence once the college has accepted all items. The successful bidder guarantees their products against defective material or workmanship and to repair or replace any damages or marring occasioned in transit. Every unit delivered must be guaranteed against faulty material and workmanship for a period of at least one year from date of delivery.
Awards will be made to the lowest responsive, responsible bidder, as will best promote the public interest, taking into consideration the reliability of the bidder, the quality of the materials, equipment, or supplies to be furnished, their conformity with the specifications, the purposes for which required, and the terms of delivery. The contract shall be awarded to the lowest responsive and responsible bidders.
The college reserves the right to make such investigation as it may deem necessary or advisable to determine any bidders ability to do the work, and the bidder shall furnish to the college, on request, all data and information pertinent thereto. The college reserves the right to reject any bid if such investigation fails to satisfy the college that the bidder is fully qualified to do the work. Financial instability of a bidder may be cause for nonaward.
Should the successful bidder fail to meet a delivery date required by the specifications, the college comptroller may, at her discretion, cancel the order and terminate the contract. Should any material or equipment delivered fail to meet the specifications, the comptroller may, at her discretion require the vendor to replace the same with material or equipment which does meet the specifications and, at the vendors expense, to remove the rejected material or equipment. If the successful bidder fails to deliver goods or services within the time specified, or within reasonable time as interpreted by the college, or fails to make replacement of rejected articles, when so requested, immediately or as directed by the college, the college may purchase from other sources to take the place of the item rejected or not delivered. The college reserves the right to authorize immediate purchase from other sources against rejections on any contract when necessary. A contract may be canceled at the successful bidders expense upon nonperformance or poor performance of contract on ten calendar days written notice to the successful bidder.
Samples, when required, must be submitted strictly in accordance with instructions, otherwise, bid may not be considered. If samples are requested subsequent to bid opening, they shall be delivered within five 5 days of the request, or as directed, for consideration. Samples must be furnished free of charge and must be accompanied by descriptive memorandum indicating if the bidder desires their return and specifying the address to which they are to be returned provided they have not been used or made useless by tests.
The vendor waives any dispute or claim not made in writing and received by the college within thirty 30 days of the occurrence giving rise to the dispute or claim.
Bids that do not have all applicable lines filled in on bid sheet may be disqualified as a nonresponsive bid. Failure to sign bid page or failure to include necessary bid deposit will render a bid unacceptable. Conditional bids will be considered informal and will be rejected. Vendors currently on the nys labor department debarred list will not be considered for award of this contract.
