Holes Government Bids & RFPs

The bid submission due date is April 17, 2026, at 2:00 PM ET. The contract period is for one year from the date of award, with the intent to order portions of the total items in phases not to exceed 12 months from the award date. The bid notice states, due date for bid submission 2:00 p. m. et april 17, 2026 and The contract shall be for a period of one 1 year from the date of the award.

The bid notice states, CCSS payment terms are net 30 days after receipt of a correct invoice or acceptance of goods, whichever is later.

The bid notice states, The bidder warrants to ccs that all items furnished under these specifications will be new, of good material and workmanship, and agrees to replace promptly any part or parts which by reason of defective material or workmanship shall fail under normal use, free of negligence or accident.

The bid notice states, award will be based on the lowest and best bids most advantageous to ccs as determined by consideration of: 1. prices offered. 2. quality of products offered. 3. general reputation and performance capabilities of the bidders.

The bid notice implies qualification through the award criteria, which include general reputation and performance capabilities of the bidders and conformity with terms and conditions of this invitation for bids. It also mentions that qualified bids will be evaluated.

The bid notice states, Samples are not required prior to the bid opening date however, if required later, bidder agrees to furnish samples of items offered at no expense to ccs within fourteen 14 consecutive calendar days after request is made by ccs.

The last day for written questions is April 7, 2026. The bid notice states, last day for written questions april 07, 2026.

The bid notice does not explicitly state a delivery deadline for the completed disc golf holes.

The bid notice states that the project estimated budget is 0. 00.

The total period of performance is 120 calendar days from the contract award date. The delivery date for item number **** is 07/31/2026 and for item number **** is 07/31/2026.

The bid notice states that payment will be made by EFT and indicates net 30 days for discount terms.

The bid notice mentions that the warranty and operating manual are provided to the COR/maintenance personnel as part of the completed work sign-off.

The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The evaluation factors are technical factor functionality, technical factor performance, and price factor.

Vendors must be properly registered in the System for Award Management (SAM) and have a Unique Entity Identifier (UEI). Service Disabled Veteran Owned Small Businesses (SDVOSBs) must be certified and listed in the SBA certification database.

A site visit is mandatory for this solicitation.

The bid notice does not mention the submission of samples.

The bid notice does not specify a deadline for challenges or protests.

The estimated total value of the contract is $19,000,****.

The bid opening time and date is Wednesday, April 15, 2026 at 11:00 am. Bids will be accepted until the specified opening time and date. Any bidder attempting to deliver after the opening time and date will be refused.

The city of Rockford intends to comply with the Local Government Prompt Payment Act. The awarded vendor will be paid upon submission of invoices to: City of Rockford Accounts Payable, 425 East State Street, Rockford, IL ****.

The city generally awards contracts on a lump sum basis to the lowest responsible and responsive bidder. However, the city may choose to award on a per-item basis.

Bidders bidding on any City of Rockford construction projects for CIP capital improvement projects must be prequalified with the State of Illinois according to Section 102 of the Standard Specifications for Road and Bridge Construction of the Illinois Department of Transportation.

Failure to comply with contract terms may result in the city barring the vendor from bidding for a period of up to three (3) years. Failure to furnish the required bond within the time specified may be cause for rejection of the bid and any bid deposit may be retained by the city as liquidated damages. For any individual project location that takes more than 5 calendar days to place the binder, a $1,000 per additional calendar day charge shall be assessed to the contractor in addition to any liquidated damages charged for overruns in the overall contract schedule.

Firms wishing to protest bids or awards shall notify the Central Services Manager in writing within seven (7) days after the invitation to bid opening.