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The City of Iowa City is seeking bids for one new regular standard cab 12-ton 4x2 pickup truck. Bids must be submitted online via Ion Wave by April 15, 2026, at 2:30 PM CT. All questions must be submitted in writing through Ion Wave by April 10, 2026, at 3:00 PM CT. Required attachments include a wage theft affidavit, terms and conditions exceptions form (if applicable), model literature, and specification exceptions (if applicable). Vendors must review all solicitation materials, including appendices A, B, and C. The contract is expected to be awarded within 30 calendar days of the bid opening. No bid bond or security is required, but insurance is mandatory. The bid opening will be held online via video conference on April 15, 2026, at 2:30 PM CT. Pricing must include all shipping charges and be FOB destination. The city is not responsible for estimated quantities. Modifications to the purchase order will be handled via change orders. Vendors must provide a list of any disciplinary actions, liens, or unsatisfied judgments within the past five years. Deviations, exceptions, substitutions, or alternates must be submitted through the solicitation QA feature by the QA deadline. External links are not permitted in bid submittals. The vehicle must meet specific minimum specifications, including a 6,000 lbs. GVWR, 8-foot box with spray-in bed liner, gasoline engine, automatic transmission, limited-slip rear axle, ABS with traction and stability control, daytime running lights, class IV receiver hitch, integrated trailer brake controller, factory-installed backup camera and alarm, preferred 40/20/40 split bench cloth seats, power features, air conditioning, tilt wheel with cruise control, AM/FM/MP3 stereo with Bluetooth, auxiliary power ports, rubber flooring, and mud flaps. The exterior color should be white and interior grey/dark grey. Four key sets with remotes are required. Delivery is expected within approximately 120 calendar days of the PO issue date. A bumper-to-bumper warranty of 36 months/36,000 miles and a powertrain warranty of 60 months/60,000 miles are required. The factory-approved warranty repair facility must be located within 30 miles of Iowa City. One owner/operator manual must be supplied.
The bid notice states that delivery is expected within approximately 120 calendar days of the PO issue date. Vendors are required to state their expected delivery date.
The bid notice states that no deposit will be paid for orders, except as a credit memo. It also mentions that the city will not pay for any information requested as part of this solicitation and is not liable for any costs incurred by the vendor in responding to this request.
The bid notice specifies a bumper-to-bumper warranty of 36 months/36,000 miles minimum and a powertrain warranty of 60 months/60,000 miles minimum.
The bid notice states that each bid stands alone and will be evaluated on its own merits in terms of meeting the city's requirements and overall responsiveness to this request for bid. It is the intent of the city to award this contract in the form of a contract purchase order within thirty 30 calendar days of the bid opening.
The bid notice requires vendors to submit a wage theft affidavit, and if applicable, a terms and conditions exceptions form. Vendors are also responsible for reviewing all solicitation materials, including appendices A, B, and C. Additionally, vendors must provide a list of any disciplinary actions, administrative proceedings, malpractice claims, liens, unsatisfied judgments, or similar legal or regulatory matters involving their company or personnel within the past five years.
The bid notice mentions that unauthorized contact may cause the disqualification of the vendor from the procurement transaction.
The bid notice states that all questions and clarifications regarding this request for bid will be accepted until April 10, 2026, 3:00 PM CT by submitting your questions through Ion Wave.
