The Pennsylvania Treasury Department is seeking proposals for comprehensive print and mail services. This includes printing, mailing list acquisition, direct mail fulfillment, delivery, storage, account management, data security, and graphic design. Proposals are due by 5 PM EST on July 15, 2026. A virtual proposal presentation is mandatory. Offerors must submit technical, small diverse business, and cost proposals separately via email. Physical samples of commonly used collateral items are due by July 14, 2026. The contract will be for two years with three optional two-year renewal periods, starting approximately January 1, 2027.
Proposals must be received by 5 PM EST on Wednesday, July 15, 2026. Physical samples of collateral items are due by July 14, 2026, at 5 PM EST.
Payments will be made via Automated Clearing House (ACH). Contractors billing less than $5,000 annually may receive payment by check. Contractors can opt for check payments for good cause.
The contractor warrants that all items furnished and services performed shall be free of defects. Items are warranted for one year following delivery and acceptance, or longer if specified in the contract.
Proposals will be evaluated based on technical submittal, small diverse business participation, and cost. The most advantageous proposal to the Commonwealth will be selected.
Offerors must demonstrate experience in print and mail services, financial capacity, and possess the integrity and reliability to assure good faith performance. A minimum annual sales revenue of $3,000,000 for print and mail services for the last three years is required.
The document does not explicitly detail penalties for non-compliance, but a material breach of confidentiality or security may result in contract termination.
Yes, offerors must provide ten physical samples or examples of all commonly used collateral items by July 14, 2026, at 5 PM EST, at no additional cost to the Treasury.
Protest procedures are attached as Appendix F. The document does not specify a deadline for filing a protest.
Violating the restriction of contact with the issuing office, submitting late proposals, or failing to meet mandatory requirements can lead to disqualification.
