Tennessee State Biddings - Procurement Opportunities

The bid notice states that Wiregrass Rehabilitation Center has been selected for this contract due to their proven track record of providing high-quality services and their commitment to employing individuals with disabilities.

The bid notice states that Wiregrass Rehabilitation Center is an AbilityOne contractor and has a proven track record of providing high-quality services and their commitment to employing individuals with disabilities.

The bid notice states that the contract is awarded in the amount of $8,625,****.

The response due date is no later than 1:00 PM Central Time, 8 weeks after the date of posting.

White papers will be evaluated based on the clarity of the proposed approach, the understanding of the project objectives, and the credibility of the path forward to delivering a system with high operational utility.

Respondents shall submit a white paper limited to 20 pages including company information (name, address, website, POC, CAGE code, and SAM. gov registration), technical approach, integration/logistics/data rights methodology, risk/adaptability assessment, corporate experience, schedule, cost estimate, questions/feedback, and rationale for compliance with 10 ****.

The government estimates a total prototype project price between $500,000 and $50. 7 million inclusive of phases I, II, and III.

The bid deadline for submitting proposals is June 10, 2026, at 3:00 PM CT.

The university is governed by the Tennessee Prompt Pay Act of ****, allowing 45 days for payment, but it is common practice to pay within thirty (30) days from receipt of an undisputed invoice. A prompt payment discount will be considered in the award process when given for 30 days (e. g. , 1% 15 days, net 30 days). Payment terms for less than thirty (30) days will not be considered and may cause the proposal to be considered noncompliant.

The bid notice includes a document titled MTSU Warranty Requirements. pdf which outlines the warranty requirements for this bid.

An award for this bid shall be made to the lowest responsive and responsible bidder considering the following: ability to perform, conformity to specifications, pricing, required submittals, company history, and references, and contractors qualifications, experience, and certifications.

Companies must have been in business providing electronic access control service and software for a minimum of three (3) years. Proposers must also have all licenses, permits, and certificates required by federal and state laws for the performance of this contract. If the bid equals or exceeds $25,****, proposers are required to be licensed by the State of Tennessee Board of General Contractors.

The institution may terminate the agreement for nonperformance, as determined by the institution for causes including, but not limited to: failure to provide satisfactory quality of service, any substantial change in ownership or proprietorship of the contractor, failure to comply with the terms of the agreement, filing for bankruptcy, or making a general assignment for the benefit of creditors. The institution will provide ten (10) calendar days written notice of default. Unless arrangements are made to correct the nonperformance issues to the institution's satisfaction within ten (10) calendar days, the institution may terminate the agreement by giving ninety (90) days notice.

The deadline to submit questions is May 28, 2026, at 4:00 PM CT.

Failure to attach required documents, such as the ethnicity report form, W9, and electronic access control specifications, may cause your submission to be rejected. Failure to comply with the Tennessee Contractors License requirement if applicable will result in rejection of your bid. Failure to sign the proposal will result in the disqualification of your entire ITB proposal.

The bid notice states that proposals must be submitted no later than the proposal deadline time and date detailed in the RFP Section 2, Schedule of Events, which is June 18, 2026, at 2:00 p. m. EST. A late proposal shall not be accepted, and a proposer's failure to submit a proposal before the deadline shall cause the proposal to be disqualified.

The bid notice indicates that payment terms are net 30, and deposits and prepayments are not allowed. The proposer understands and agrees that proposer shall be paid by ACH payment. Payment terms are net 30. Deposits and prepayments are not allowed.

The bid notice states that the contract will be awarded to the responsive and responsible proposer deemed by the institution to offer the best combination of attributes based upon the evaluation criteria, not necessarily the lowest cost. The evaluation process is designed to award the contract resulting from this RFP not necessarily to the proposer offering the lowest cost, but rather to the responsive and responsible proposer deemed by the institution to offer the best combination of attributes based upon the evaluation criteria.

The bid notice requires proposers to demonstrate qualifications and experience, with specific criteria detailed in Section B of the Technical Proposal Evaluation Guide. The proposer must address all qualifications and experience section items and provide, in sequence, the information and documentation as required referenced with the associated item references.

The bid notice mentions that failure to perform obligations can lead to contract termination and withholding of payments. If the contractor fails to perform its obligations under this contract in a timely or proper manner, or if the contractor violates any term of this contract, the institution shall have the right to immediately terminate the contract and withhold payments in excess of fair compensation for completed services provided, however, institution shall have the option to give contractor written notice and a specified period of time in which to cure.

The bid notice does not require sample submissions. Sample_submission: FALSE

The bid notice states that written comments, including questions and requests for clarification, must be received by the institution no later than the written comments deadline, which is June 4, 2026. The rfp coordinator must receive all written comments, including questions and requests for clarification, no later than the written comments deadline in the rfp section 2, schedule of events.

The bid notice lists several reasons for disqualification, including late proposals, failure to comply with RFP terms, submitting alternate proposals, submitting multiple proposals in different capacities, and collusion. A late proposal shall not be accepted, and a proposer's failure to submit a proposal before the deadline shall cause the proposal to be disqualified.