The City of Newport, Rhode Island is soliciting proposals for Energy Manager Services. This is a Request for Proposals (RFP) with a submission deadline of June 3, 2026. The selected firm will provide comprehensive energy management services, including technical expertise, administrative support, and implementation guidance to improve the city's energy efficiency. The contract will be a time and materials contract with a not-to-exceed budget of $30,000. Proposals must include a technical proposal and a cost proposal. Technical proposals will be evaluated on staff qualifications, offeror's capability, work plan, approach/methodology, supporting documentation, and references. Cost proposals will be evaluated separately. Vendors must register online at www. ***. *. * to view and download bid documents. Questions must be submitted in writing via email to ***@***. *. * no later than May 29, 2026. The city reserves the right to reject any or all proposals.
Proposals must be submitted on or before June 3, 2026, at 2:00 PM local time. The bid notice states, submission deadline: june 3, 2026 @2: 00 pm local time.
The bid notice states that payment will be made within thirty 30 days of the completion of the service, in an acceptable fashion, to the city and receipt of invoice, whichever is later. The bid notice states, unless otherwise stated, payment will be made within thirty 30 days of the completion of the service, in an acceptable fashion, to the city and receipt of invoice, whichever is later.
Proposals shall be reviewed and scored based upon the following criteria: staff qualifications (10 points), capability, capacity, and qualifications of the offeror (10 points), work plan (20 points), approach methodology proposed (10 points), supporting documentation (15 points), list of references (5 points), and cost proposal (30 points), for a total of 100 possible points. The bid notice states, proposals shall be reviewed and scored based upon the following criteria: criteria possible points staff qualifications 10 points capability, capacity, and qualifications of the offeror 10 points work plan 20 points approach methodology proposed 10 points supporting documentation 15 points list of references 5 points total possible technical points 70 points cost proposal 30 points total possible evaluation points 100 points.
Applicants must register online at www. ***. *. * in order to view/download applicable bid documents and addenda. The bid notice states, applicants must register online at https:www. bidnetdirect. comrhodeislandcityofnewport in order to viewdownload applicable bid documents and addenda.
The proposal should indicate the potential to engage with the city remotely through virtual platforms, and the need for site visits is mentioned as a possibility within the work plan. The bid notice states, please indicate need for site visits and potential to engage with the city remotely through virtual platforms.
Any bidder taking exception to, or questioning any of the provisions, procedures, conditions or specifications herein stated should make such exceptions known to the division of purchasing, in writing not less than five 5 days before the bid opening. The bid notice states, any bidder taking exception to, or questioning any of the provisions, procedures, conditions or specifications herein stated should make such exceptions known to the division of purchasing, in writing not less than five 5 days before the bid opening, as prescribed on page 1 of this solicitation.
A vendor's failure to attend and register at the prebid/proposal conference may result in disqualification of the vendor's bid proposals as nonresponsive to the solicitation. The bid notice states, a vendors failure to attend and register at the prebidproposal conference may result in disqualification of the vendors bid proposals as nonresponsive to the solicitation.
The initial contract period will be a time and materials contract with a not-to-exceed budget of $30,000. The bid notice states, he initial contract period will begin approximately june 30, 2026, as a time and materials contract with a nottoexceed budget of 30, 000.
