Automotive Government Bids & RFPs

Hard copy bids must be received by Wednesday, July 29, 2026, by 11:00 a. m. EST. Electronic copies are also due by the same date and time. he mail in hard copy with the original signature signed documents must be received by wednesday, july 29, 2026, by 11: 00 a. m. est

Vendor warrants that the parts rendered shall be of good materials and workmanship, free from defects, and shall conform to the specifications, or OEMs. This warranty shall survive any inspection, delivery, acceptance, or payment by the city. vendor warrants that the parts rendered pursuant to this agreement shall be of good materials and workmanship, free from defects, and shall conform to the specifications, or oems.

The bid will be awarded to the responsible, responsive bidder whose proposal conforms to the solicitation and is most advantageous to the city, considering price, availability, location, and quality. he bid will be awarded to that responsible, responsive bidder whose proposal conforms to this solicitation, and will be most advantageous to the city, with regard not only to price, but also to availability of product, location and quality of product considered.

Vendors must be automotive parts warehousedistributors or auto parts stores with sufficient inventory, have been in business for at least 3 years, own or have immediate access to parts, maintain minimum insurance, and respond to requests within 24 hours. bidder shall be an automotive parts warehousedistributor or an auto parts store with sufficient inventory to accommodate a significant portion of the citys vehicle parts requirements in a timely manner

Failure to deliver in accordance with specifications may result in contract cancellation and purchase on the open market, charging any additional cost to the contractor. failure to deliver in accordance with specifications will be cause for the city of flint and they may cancel the contract or any part thereof and purchase on the open market, charging any additional cost to the contractorvendor.

Failure to use the bid form, failure to bid on all items, or not meeting all requirements may result in bid disqualification. failure to use this bid form shall result in bid disqualification.

Bids must be received by 10:00 a. m. , Central Standard Time, Tuesday, August 4, 2026.

Payments on the awarded bids will be made upon delivery of equipment, vehicle, material, or supplies in accordance with established payment procedures of the division of finance of the Calcasieu Parish Sheriffs Office.

All customary guarantees for workmanship and replacements of defective parts, as specified, by the manufacturer for the particular item furnished shall apply. All warranty work to be done within boundary of Calcasieu Parish. All warranty work performed beyond the boundary of Calcasieu Parish resulting in transportation costs such costs shall be borne by the successful bidder.

Each and every bid will be evaluated based upon the proposed product price, specification, product support, performance characteristics, and suitability, in the opinion of the Calcasieu Parish Sheriffs Office to properly perform the tasks required.

Bids will be accepted only from established manufacturers or their authorized dealers. Bidders must include a copy of their valid dealer's license.

Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of the contract and/or the bid guaranty accompanying the bid shall be forfeited by the bidder.

Bidders, requiring clarification or interpretation of bidding documents, shall make a written request to the purchasing department at least seven days prior to the date of receipt of bids.

Bids may be rejected if they show additions not called for, conditional or alternate bids not called for, or for incomplete bids. Failure to note exceptions on the bid form will not relieve the successful bidders from supplying the actual products requested.

The guaranteed delivery date is one of the evaluation criteria for award decisions.

Award decisions will be based on he evaluation criteria outlined in each vehicle package including but not limited to a combination of cab and chassis information, body type, guaranteed delivery date, price, and TMWA operational needs.