Acid Government Bids & RFPs

The bid notice states that responses to this sources sought synopsis should be submitted via email prior to **** hrs EST on 20 APR 2026.

The bid notice asks interested parties to provide company name, address, points of contact, and business size according to various categories such as service disabled veteran owned small business (SDVOSB), veteran owned small business (VOSB), HUBZone, woman owned small business (WOSB), 8a, or large business. It also asks if the company is considered small under NAICS code **** and if they are the manufacturer, distributor, or an equivalent solution.

The Town of Yorktown requires delivery of all bid items to be made within five working days after receipt of order and during business hours of 7:00 a. m. to 3:00 p. m. The contract term for this project shall be for a duration of one year, commencing on or about February 9, 2026, with an option to extend for one additional term of one year.

The bid notice states that all goods furnished by the bidder are guaranteed against defects in workmanship and/or material for a period of one year from the date of delivery, inspection, and acceptance by the Town. Any equipment provided which becomes defective during the guarantee period shall be replaced or redone by the bidder, free of charge.

The Town of Yorktown intends to award the bid to the lowest responsible bidders for each bid item on the bid summary table. Awards will be made to the responsible and responsive bidder submitting the lowest bid that fully complies with all the specifications stated in the bid document.

The Town of Yorktown will consider the qualifications of all bidders and may conduct investigations to evaluate the responsibility, qualification, and financial ability of bidders. Bidders must be fully qualified to deliver the goods specified in the bid documents, and the Town reserves the right to request references. The Town may consider financial resources, technical qualifications, experience, organization, material, equipment, facilities, personnel resources, expertise, a satisfactory record of performance and business integrity, adequate accounting and auditing procedures, and compliance with requirements for the utilization of small, minority owned, and womenowned businesses.

If a bidder fails to deliver as ordered, within the time specified, or fails to make replacement of rejected or defective goods, it shall constitute a breach of contract. The Town may purchase goods from other sources and the bidder agrees to reimburse the Town for excess costs. The Town also reserves the right to terminate the contract upon breach within ten days of notice provided to the bidder.

The bid notice does not mention a mandatory or optional site visit. However, bidders must familiarize themselves with all aspects of the delivery location.

A bidder shall have five business days from receipt of the determination of non-responsiveness or non-responsibility to file an appeal with the Town Clerk.