This is a notice of intent to award a firm fixed price contract for water maintenance service for RO systems, heatsan, and acid distribution loops at the John D. Dingell VA Medical Center. The contract will have a base year and one option year, with a period of performance from May 1, 2026, to April 30, 2028. The contractor will be responsible for scheduled preventive maintenance, emergency repair, and performance evaluation, including providing all necessary parts, labor, and materials. A wellness check of current products is required before the service plan begins. The contractor must have qualified field service representatives with specific training and experience. This is a sole source award based on the belief that Ameriwater LLC holds proprietary rights to the equipment and requires OEM certification for technicians. Responses to this notice must be received by 4:00 PM EST on May 11, 2026, and submitted via email to ***@***. *. *, showing clear and convincing evidence that competition would be advantageous.
The period of performance for this contract will be from May 1, 2026, to April 30, 2028.
Parts that must be replaced for maintenance objectives and emergency repairs shall carry standard commercial warranties of sixty 60 days, if the field service engineer installs them. Likewise, the repair work itself shall carry at least sixty 60 days warranty, if the field service engineer does the work.
This is a sole source award, with the government intending to award to Ameriwater LLC.
The contractor's staff shall include a fully qualified field service representative assigned to this area and a fully qualified field service representative who shall serve as the backup. Fully qualified is based upon training and on experience in the field. For training, the field service representative must have successfully completed a formalized training program for the equipment covered under this contract. For field experience, the field service engineers must have a minimum of one 1 year of experience providing preventive maintenance and emergency repair services on the same make and model of equipment covered under this contract. The contractor shall provide written assurance of the competency of their personnel by detailing a list of field service representatives along with applicable training and years of service experience on the specific devices covered in this agreement. Technicians are required to hold a current OEM certificate to conduct any work at the John D. Dingell VA Medical Center.
If performance does not conform to the contract specification, the government will require the contractor to perform the service again in order to conform to contract specifications, at no increase in the contract cost. When the defects in service cannot be corrected by re-performance, the government may require the contractor to call in a certified technical expert on the listed instrument or specifically require the contractor to call in a senior technical engineer from the manufacturer. Repeated malfunctions of any systems component or subsection for more than five times within one month shall not be tolerated. The contractor is responsible for repairing all faulty equipment and identifying the nature and cause if repeated failures.
Responses must be received no later than 4:00pm EST on May 11, 2026.
