Organic Bag Government Bids & RFPs

The bid notice states that the successful bidder's may be required to furnish samples for evaluation prior to award. he successful bidder s may be required to furnish samples for evaluation prior to award.

The bid notice states that the bidder must be able to deliver samples to the desired location of the state and provide test certification report that the proposed product meets the performance ratings. bidder must be able to deliver samples to the desired location of the state and provide test certification report that the proposed product meets the performance ratings.

The bid notice states that the successful bidder's may be required to furnish samples for evaluation prior to award and that samples furnished must conform exactly to the specifications herein unless otherwise specified. he successful bidder s may be required to furnish samples for evaluation prior to award. samples furnished must conform exactly to the specifications herein unless otherwise specified.

The bid due date is April 10, 2026, at 2:00 PM. Specific delivery schedules for items are noted per item, with some deliveries required by May 7, 2026, and others by June 1, 2026. One item requires delivery ASAP, 2026.

The bid notice does not explicitly state payment terms. However, it mentions that discounts may be offered on the invoice for earlier payment and will be applicable on the date of completion of delivery or receipt of invoice, whichever is later.

The award will be made to the responsible vendor submitting a conforming bid meeting specifications at the lowest cost, unless other criteria are noted in the request for bid. The award may be made by individual items. If identical low bids are received, the award will be made to the local vendor. If identical low bids are received by local vendors or non-local vendors, the award will be determined by the toss of a coin.

Bidders must file two copies of their bid, which must consist of: 1. a fully completed bid sheet, 2. a completed exceptions form, 3. a completed business and taxpayer information form, and 4. a completed and signed general terms and conditions form. Vendors may also submit any other information they believe may be helpful in evaluating their bid.

The bid notice does not explicitly detail penalties. However, it states that failure to submit all information called for may be sufficient grounds for disqualification and that if exceptions are not listed on the exceptions form, the city may claim forfeiture of the bid bond if submitted.

The bid notice does not specify a deadline for challenges or objections.

The purchasing department must be notified if materials cannot be delivered within 30 days of receipt of a purchase order. The district reserves the right to cancel any back orders over 30 days.

Payment will be made only after correct presentation claim forms are obtained from the ordering school district.

The successful bidder guarantees his products against defective material or workmanship.

The award will be made to the lowest responsible bidders on the specifications.

If the successful bidder fails to deliver within the time specified, or within reasonable time as interpreted by the school district, or fails to make replacement of rejected articles, when so requested, immediately or as directed by the school district, the school district may purchase from other sources to take the place of the item rejected or not purchased from other sources against rejections on any contract when necessary. On all such purchases, the successful bidder agrees to reimburse the school district promptly for excess costs occasioned by such purchases.

The district reserves the right to request a representative sample of any product offered by any bidder. Samples must be provided at no cost to the district within five 5 days of request.

The deadline for offers is September 26, 2025 at 14:00 HST.

Payments will be authorized by the director after completion of performance or delivery and acceptance by the director of all materials, goods, and services stipulated in the contract or purchase order and after the invoices, in triplicate, are received by the using agency, attention: fiscal officer. The invoices must list the following information: contract and confirmation purchase order numbers if any, item numbers, description of items, quantities, unit prices, and extended totals. Payments will be computed in accordance with any applicable unit prices bid. Payments will be made as soon thereafter as the regular course of business will allow provided, however, that payments shall be made no later than thirty 30 calendar days following receipt of the statement for goods received and services completed.

The city shall award a contract to the responsive, responsible offeror with the lowest total price. The award is subject to the availability of funding.

The offeror must be registered as compliant on the state of hawaii compliance express system or submit the required tax clearances from the state department of taxation and internal revenue service, the certificate of compliance with the state department of labor and industrial relations, and the certificate of good standing with the department of commerce and consumer affairs business registration division.