Organic Bag Government Bids & RFPs

Bids are due August 6, 2026, at 1:30 PM ET.

Invoicing and payment shall be made in accordance with the terms set forth in Appendix B Contract Invoicing. The contractor is required to provide the authorized user with one invoice for each purchase order at the time of delivery.

Awards shall be given on the basis of lowest price, to up to three responsive and responsible bids for each OGS item.

Bidder shall have the burden of demonstrating to the satisfaction of Procurement Services that it can perform the work required. Bidder must guarantee that it has a source of supply from a supplier/manufacturer.

Failure by a bidder to provide required information or meet qualifications may result in disqualification. Submitting bids that do not reflect updated information may result in disqualification.

The anticipated dollar value of the award for this solicitation, based on historical purchases under previous awards, is approximately $2,000,**** annually.

The bid notice states that the successful bidder's may be required to furnish samples for evaluation prior to award. he successful bidder s may be required to furnish samples for evaluation prior to award.

The bid notice states that the bidder must be able to deliver samples to the desired location of the state and provide test certification report that the proposed product meets the performance ratings. bidder must be able to deliver samples to the desired location of the state and provide test certification report that the proposed product meets the performance ratings.

The bid notice states that the successful bidder's may be required to furnish samples for evaluation prior to award and that samples furnished must conform exactly to the specifications herein unless otherwise specified. he successful bidder s may be required to furnish samples for evaluation prior to award. samples furnished must conform exactly to the specifications herein unless otherwise specified.

The bid due date is April 10, 2026, at 2:00 PM. Specific delivery schedules for items are noted per item, with some deliveries required by May 7, 2026, and others by June 1, 2026. One item requires delivery ASAP, 2026.

The bid notice does not explicitly state payment terms. However, it mentions that discounts may be offered on the invoice for earlier payment and will be applicable on the date of completion of delivery or receipt of invoice, whichever is later.

The award will be made to the responsible vendor submitting a conforming bid meeting specifications at the lowest cost, unless other criteria are noted in the request for bid. The award may be made by individual items. If identical low bids are received, the award will be made to the local vendor. If identical low bids are received by local vendors or non-local vendors, the award will be determined by the toss of a coin.

Bidders must file two copies of their bid, which must consist of: 1. a fully completed bid sheet, 2. a completed exceptions form, 3. a completed business and taxpayer information form, and 4. a completed and signed general terms and conditions form. Vendors may also submit any other information they believe may be helpful in evaluating their bid.

The bid notice does not explicitly detail penalties. However, it states that failure to submit all information called for may be sufficient grounds for disqualification and that if exceptions are not listed on the exceptions form, the city may claim forfeiture of the bid bond if submitted.

The bid notice does not specify a deadline for challenges or objections.

The purchasing department must be notified if materials cannot be delivered within 30 days of receipt of a purchase order. The district reserves the right to cancel any back orders over 30 days.

Payment will be made only after correct presentation claim forms are obtained from the ordering school district.

The successful bidder guarantees his products against defective material or workmanship.

The award will be made to the lowest responsible bidders on the specifications.

If the successful bidder fails to deliver within the time specified, or within reasonable time as interpreted by the school district, or fails to make replacement of rejected articles, when so requested, immediately or as directed by the school district, the school district may purchase from other sources to take the place of the item rejected or not purchased from other sources against rejections on any contract when necessary. On all such purchases, the successful bidder agrees to reimburse the school district promptly for excess costs occasioned by such purchases.

The district reserves the right to request a representative sample of any product offered by any bidder. Samples must be provided at no cost to the district within five 5 days of request.