Tea Cloud Government Bids & RFPs

The anticipated contract start date is September 2026.

Payment will be made in accordance with chapter **** of the Texas Government Code, the Texas Prompt Payment Act. Invoices must include the contract or purchase order number and describe work completed. Payment is made after satisfactory performance is acknowledged.

Awards will be made to the bidder who provides the best value to the state, considering meeting requirements, ability to meet performance delivery, and price.

Bidders must have a minimum of three years of relevant experience and provide at least three verifiable references for similar services within the last 3 years.

Failure to comply with sole point of contact rules, submitting exceptions, not meeting minimum requirements, or failing to submit required documentation may result in disqualification.

The historical spend for the same or similar services was $23,**** for a one-year period.

The license subscription period is 1 year with 4 option years, with a requested start date of July 1, 2026. The provided POP dates range from 06/30/2027 to 06/30/2031.

Offerors shall be an original equipment manufacturer (OEM), authorized dealer, authorized distributor or authorized reseller for the proposed supplies, equipment and/or services. Offerors shall provide proof of authorization verified by an authorization letter or other documents from the OEM at the time of offer submission and prior to closure of solicitation. The contractor will require a facility security clearance at the secret level. Contractor will need cleared personnel able to attend classified meetings and review classified information up to the top secret level.

Quotations must be submitted by email no later than July 8, 2026 at 5:00 PM MDT. Quotations must be submitted by email no later than july 6, 2026 at 5:00 pm mdt

Proposals will be evaluated based on best overall value, considering technical capability, service quality, implementation support, contract flexibility, references, and long-term value. award basis: best overall value price is one factor among several

Vendors must be qualified unified communications as a service (UCaaS) providers. competitive quotations from qualified unified communications as a service ucaas providers

Questions must be submitted via email by July 6, 2026, 5:00 PM MDT. o questions will be accepted after july 6, 2026 at 5:00 pm mdt

Partial proposals will not be considered. partial proposals will not be considered unless the vendor clearly identifies which items involve thirdparty subcontracting and names the subcontractor.

Proposals must be submitted by July 15, 2026, by 4:30 PM Central. vendor proposals submission deadline **** by 4: 30 pm central

A warranty period of one year will be provided as part of the purchase cost. a warranty period of one year will be provided as part of the purchase cost.

The city will select a vendor based on the responsiveness of the proposal to the RFP requirements and willingness to negotiate and execute an acceptable written agreement. he city will select a vendor on the basis of the responsiveness of the proposal to the rfp requirements and willingness to negotiate and execute an acceptable written agreement.

Proposals will be evaluated based on manufacturer strength, vendor support, system resiliency, ability to meet current and potential requirements, telephone instruments, system cost, user references, and product demonstrations. manufacturer strength: financial strength, years in business, systems market share, products current life cycle position, accessibility of support.

Responses may be rejected if the vendor fails to adhere to RFP provisions, submit complete forms, demonstrate technical competence, submit on time, fulfill a presentation request, or arrange a customer visit. esponses may be rejected if the vendor fails to perform any of the following: 1. to adhere to one or more of the provisions established in this rfp