Optic Government Bids & RFPs

The bid notice states that responses to this RFP must be delivered to the purchasing department no later than: May 7, 2026, at 2:00 p. m. esponses to this rfp must delivered to the purchasing department no later than: may 7, 2026 at 2:00 p. m.

The bid opening is scheduled for May 1, 2026, at 2:00 PM. Bids must be entered into the AURS? system by this time. The bid period is for ninety (90) days unless otherwise specified.

Unless otherwise agreed to by the City, payment terms will be thirty (30) days net, from receipt of invoice unless an appropriate prompt payment discount is provided and accepted. The City of Ocala now requires awarded firms to accept payments as electronic EFT credits into a designated company bank account.

Unless otherwise specified, the bidder shall define all warranty service and replacements that will be provided during and subsequent to the award of the contract. Bidders must explain on an attached sheet to what extent warranty and service facilities are provided.

Awards of bid will be made based upon the lowest bid meeting specifications, after taking into account all other considerations and mandatory requirements: compliance to the specifications, cost, warranty if applicable, delivery, past experience, and drug free workplace affidavit.

Bidders are required to furnish evidence they maintain permanent places of business and have adequate equipment, personnel, and inventory to furnish the items offered satisfactorily and expeditiously, and can provide necessary services. This may be satisfied by completing the required information form 1 attached. The contractor must also use the Department of Homeland Security's eVerify system when hiring new employees for the term of the contract.

In the event of default by the awarded vendor, the City reserves the right to utilize the next rated bidder meeting specifications. The contract may be cancelled for default due to failure of the vendor to carry out any obligation, term, or condition of the contract. The City may resort to any single or combination of remedies including cancelling any contract, reserving all rights or claims to damage, performing tests, or purchasing materials or completing work at the vendor's expense.

The City reserves the right to inspect the awardee's place of business and equipment prior to the awarding of any contract for determining responsibility. During the course of the contract, the City likewise reserves the right to inspect the awardee's place of business at any time with and/or without any given notice.

Samples of items, when called for, shall be furnished free of expense, and if not destroyed may, upon request, be returned at the bidder's expense. Each individual sample shall be labeled with bidder's name, manufacturer's brand name and number, bid number and item reference.

Any bidder who disputes the reasonableness, necessity or competitiveness of the terms and conditions of the invitation to bid, bid specifications, bid selections, contract award or intended contract award shall file such protest in compliance with the City of Ocala Purchasing Policies Procedures Section protested solicitations and awards.

The bid opening and close date is May 28th, 2026, at 2:00 PM CDT.

Bidders must acknowledge and agree to comply with all applicable requirements and provisions, and specific forms such as Form 1 (Proposal Acknowledgment), Form 2 (Statement of Conflicts of Interest), Form 5 (Noncollusion Affidavit), Form 6 (Litigation Disclosure), Form 7 (Disclosure of Interest), Form 8 (References), Form 9 (Proposed Deviations), Form 10 (Federal Clauses Certification), Form 11 (Bid Price Form), Form 12 (State of Texas Child Support Business Ownership Form), and Form 15 (SAM Record Search) are required. Additionally, confirmation of vendor pre-qualification through TxDOT is required.

The deadline to submit questions is May 11th, 2026, at 3:00 PM CDT.

The bid notice states that delivery is expected within **** days ado.

The bid notice states that all responsible sources may submit a quote.