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This is a Request for Proposal (RFP) from the City of Covington, Georgia, for Downtown Christmas Lighting. The objective is to create a festive downtown atmosphere for the holiday season. The lighting display must be completed and in working order a minimum of five days prior to the annual holiday lighting on the square, which occurs the third Thursday of November. All lighting shall be removed on or about the second weekend in January. This is an optional three-year contract beginning with installation in November 2026 for seasonal programs in ****, ****, and 2028-2029. The contractor is responsible for the design, lease of materials, labor to install, service, maintenance, upkeep, takedown, and removal of all products. Calls for service should be addressed and corrected within 24 hours. Specific lighting requirements include roof lighting, street tree lighting, magnolia tree wrap, a city Christmas tree, and lighting arches. Power for approximately 175 live Christmas trees at Legion Field must be provided. Electrical outlets on the square will be provided by the city and controlled via a timer to be provided by the vendor. Installation must be operational 5 days prior to the third Thursday in November. Insurance certificates are required prior to installation. Proposals must be submitted in a sealed envelope marked with the RFP number, title, bidder's name, and due date. Required documents include a bid quotation, proposal cover page, statements of qualifications and relevant experience, proposed scope of services and design, project pricing, proposed work schedule, and any addenda. Three color copies and one USB drive of the proposal are required. Proposals must be submitted to the City of Covington Purchasing Dept. or mailed by 10:00 AM on Tuesday, April 21, 2026. Questions regarding the project should be directed to Allen Martin at ***@***. *. * by 3:00 PM on Wednesday, April 15, 2026. Responses to questions and addenda will be posted on the city website by 5:00 PM on Friday, April 17, 2026. The city reserves the right to waive defects, accept or reject proposals, award contracts in various combinations, cancel the RFP, reissue it, negotiate, extend deadlines, request additional information, or terminate the contract if requirements are not met.
The bid notice states that the lighting display will be completed and in working order a minimum of five 5 days prior to our annual holiday lighting on the square which occurs the third 3rd Thursday of November each year. All lighting shall be removed on or about the second 2nd weekend in January.
The city reserves the right to award a contract by individual line items, by group, all or none, or any other combination most advantageous to the city.
The bid notice states that the contractors personnel shall have the qualifications, knowledge, and experience to properly and reliably perform the services described herein.
The deadline to submit a question is 3:00 p. m. local time Wednesday, April 15, 2026.
