Proposals must be submitted electronically through dynamicforms by March 6, 2026, at 4:30 PM Eastern. The contract term is for three years with the possibility of two additional one-year renewals. The university reserves the right to reject any or all offers. Payment terms and cash discounts will be considered in the contract award. Vendors must comply with various state and federal laws, including those related to equal opportunity, drug-free workplaces, and accessibility for individuals with disabilities. The university prefers electronic invoicing and ACH/credit card payments.
The delivery is to be made within a twenty-four 24 hour period from time of telephone notifications of requirements.
Kent State University will endeavor to use any cash terms offered, and these could be considered in determining the final net price depending on the discount period.
Vendor guarantees all products and installation against any defect in and a comprehensive list of all authorized service centers must be provided by supplier.
Selection and award of contract will be made to the vendors whose proposal, in the sole opinion of kent state university, represents the best overall value to the university.
Companies responding to this rfp are required to submit their proposal electronically through dynamicforms.
Time is of the essence in completing this project. Any breach of the terms of this contract, including, but in no way limited to the time period of performance, will be just cause to terminate the contract without prior notice to the vendor.
Requested samples necessary for evaluation must be provided without cost or obligation to kent state university, and shall become the property of the university.
The university in no way obligates itself to purchase the full quantities indicated, but the entire amount of any discount offered must be allowed whether or not the purchases are less than the successful proposer shall be obligated to fulfill all requirements as shown on the purchase orders whose mailing dates fall within the term of the contract.
