Address List Government Bids & RFPs

Bids must be submitted and received by Monday, July 27, 2026, 10:00 am. The contractor will commence work within 5 calendar days after the notice to proceed.

Partial payments shall be made at the discretion of the City Manager. The city reserves the right to withhold payments until acceptance of the work completed as specified by invoice.

Contractor shall warranty his/her work for no less than one year from the date of installation.

The city reserves the right to accept the bid that is in the best interest of the city. Time of delivery/installation may be considered a determining factor in the award decision.

Bidders must be qualified contractors and must complete and return the entire bid packet with required attachments and authorized signatures. Proposals must be properly executed and contain all required information.

In case of default by the bidder or contractor, the City of Ionia may procure the articles or services from other sources and hold the successful bidder responsible for any excess costs.

Bids may be disqualified if not submitted as detailed, if not properly executed, or if missing required information. Electronic bids are not acceptable.

Bids are due by July 29, 2026, 2:00 PM PST. bid due date and time july 29, 2026 2: 00 pm, pst

Bids will be evaluated to determine the lowest responsive responsible bidder. bids will be evaluated to determine the lowest responsive responsible bidder

Bidders must possess any required permits to receive and dispose of comingled screenings, grit and collection system solids. possess any required permits to receive and dispose of comingled screenings, grit and collection system solids.

Protests of specifications must be received on or before July 8, 2026. protests of specifications deadline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . july 8, 2026

Providing incorrect or incomplete information may be cause for rejection of the bid or contract termination. providing incorrect or incomplete information may be cause for rejection of the bid or contract termination

Annual estimated costs for material disposal are $500,000. annual estimated costs for material disposal are 500, 000.

Vendor shall print and deliver to the United States post office all mailers within seven 7 business days of receipt of the county's written approval of the screen proof.

Payment shall be made in accordance with the payment compensation provisions of the contract template. The county offers Electronic Funds Transfer (EFT) via ACH or check. Standard county contracts are typically 30 days for public improvement projects and 60 days for all other contracts.

A contract award, if any, will be made to the lowest responsive and responsible bidder, which will be determined by the lump sum unit price per mailer provided on the bid form plus the lump sum unit price for postage per mailer provided on the bid form.

Bidders must be properly registered to do business in the state of New York and furnish applicable certificates of authority/incorporation/partnership/dba, etc. with their bid.

If a mailer is not printed as approved by the county, vendor shall reprint the mailer at its own cost and expense.

A pre-bid conference and site visit will be held. Attendance is strongly recommended.

Failure to submit insurance documents may result in disqualification of the bidder as nonresponsible and/or the county's retention of bid security. Failure to reach agreement on contract terms and conditions may result in rejection of a bid, rescission of an award and/or retention of bid security by the county.

All engineers and technicians performing work under this contract must be factory-certified.

If an issue cannot be resolved via remote support, the contractor must dispatch technicians for an onsite maintenance visit within two 2 weeks of the failed remote attempt. If an initial onsite maintenance visit fails to resolve an issue, the contractor must initiate a followup onsite visit within two 2 weeks of the previous visit. The response times specified in 2. 1. 2 and 2. 1. 3 are mandatory.