Disc Cleaner Government Bids & RFPs

Sealed bids must be received no later than 11:00 AM on Thursday, August 13, 2026. Sealed bids will be received by the purchasing division no later than 11:00 am, thursday, august 13, 2026.

Payment will be made upon completion of the project or receipt of goods, unless another payment schedule is specified. the city of warwick, acting as duly authorized through its purchasing agent/finance director/mayor, accepts the above bid and hereby enters into a contract with the above party to pay the bid price upon completion of the project or receipt of the goods unless another payment schedule is contained in the specifications.

Bids must include a certification and warrant that they comply with all relevant statutes, laws, ordinances, and regulations. Any proven violation may result in contract termination and reimbursement of costs. any and all bids shall contain a certification and warrant that they comply with all relevant and pertinent statues, laws, ordinances and regulations. . .

Awards will be made on the basis of the lowest evaluated or responsive bid price. awards will be made on the basis of the lowest evaluated or responsive bid price.

For corporations or LLCs, a certificate of good standing dated no more than 30 days prior to bid approval may be required within ten calendar days of notification. for a bid to be awarded to a corporation, limited liability company or other legal entity, prior to commencing work under the awarded bid, that corporation, company or legal entity may be required to provide to the purchasing agent a certificate of good standing dated no more than thirty 30 days prior to the date upon which the bid approval was made.

Failure to comply with the warranty may result in contract termination and reimbursement of costs, including attorney fees. any proven violation of this warranty and representation by a bidder at the time of the bid or during the course of the contract, included, but not limited to negligent acts, either directly or indirectly through agents and/or subcontractors, shall render the bidders contract terminated and the bidder shall be required to reimburse the city for any and all costs incurred by the city, including reasonable attorney fees, to prosecute and/or enforce this provision.

Multiple bids by one supplier will not be accepted and will result in disqualification. Failure to complete the certification warrant form will result in automatic rejection. multiple bids by one supplier will be not be accepted and will be disqualified.

Delivery quoted must be stated in terms of work days after receipt of the order. delivery quoted must be stated in terms of work days after receipt of the order.

Vendor to be an authorized dealer/supplier of specified items. vendor to be an authorized dealersupplier of specified items.

For failure to cure a default related to false statements in disclosures, the contractor or subcontractor shall be automatically excluded from bidding for the supply of any goods or services for use by the city for a period of two years. for failure tocure such a default, the contractor or subcontractor shall be automatically excluded from bidding for the supply of any goods or services for use by the city for a period oftwo years.

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The period of performance is 60 calendar days, which begins after the Notice to Proceed (NTP) is issued. The contractor shall commence physical onsite installation immediately following the gfp transfer.

Payment security submission is required within 10 days of award, including one of three alternatives: a payment bond, an irrevocable letter of credit, or certificates of deposit. he contractor must submitone 1 of the following three 3 alternative payment protections in the amount of100 of the contract award priceto the contracting officer for review and approval

Manufacturer compliant warranty documentation is a mandatory technical submittal. manufacturer compliant warranty documentation

To be deemed technically acceptable and responsive, the successful contractor must deliver the physical installations and technical deliverables detailed in the solicitation. o be deemed technically acceptable and responsive, the successful contractor must deliver the physical installations and technical deliverables detailed below

Prospective offerors are highly encouraged to inspect the site prior to proposal submission. A primary site visit is scheduled for Monday, June 22, 2026, and a secondary site visit for Thursday, June 25, 2026. prospective offerors are highly encouraged to inspect the site prior to proposal submission

Failure to inspect the site shall not constitute grounds for a claim after award. failure to inspect the site shall not constitute grounds for a claim after award

The bid document states that the contract term is for a two-year period beginning May 1, 2026, and extending through April 30, 2028. For specific item deliveries, the bid document mentions that upon notification of an order from the PVSC, the vendor guarantees that the items bid on will be delivered within the specified days on the bid from said notification.

The bid document states that after delivery and acceptance by the PVSC, the vendor shall submit a bill for the items delivered, and the commission will pay the amount due at their next scheduled monthly meeting.

The bid document states that the commission reserves the right to award this contract on a per item basis, or in total, or they may accept any alternative that they deem to be in their best interest, or they may reject all bids.

The bid document states that it is the purpose of Passaic Valley Sewerage Commission not to award the contract to any bidder who does not furnish evidence satisfactory to them that he is responsible and that he has sufficient financial resources, ability, experience and plant to enable him to prosecute the work successfully, and to fulfill all requirements of the contract.

The bid document states that if the bidder fails to contract within ten days from the date of mailing of a notice that the contract is ready for signature, the Passaic Valley Sewerage Commission may determine that the bidder has abandoned the contract and thereupon the proposal and acceptance shall be null and void, the bid security shall be forfeited, and the bidder shall additionally be liable for all damages to the commission occasioned by such default.

The bid document mentions that representatives of PVSC may have access to the work when it is in progress, and any inspection costs incurred by PVSC by reason of any breach or derelictions by the contractor shall be chargeable to the contractor.