This is a Request for Proposal (RFP) from the City of Brooksville for the Tom Varn Park Streetscape Improvements project. The project involves planting trees in designated areas, providing all necessary materials, labor, and equipment, and performing maintenance as per specifications. Key dates include a pre-bid conference on April 23, 2026, a question submission deadline of April 30, 2026, and a proposal submission deadline of May 8, 2026. Bids must be submitted to the City of Brooksville Procurement Division. The RFP details include requirements for plant material quality, planting mix, staking, mulching, and a one-year maintenance warranty. Contractors are responsible for ensuring all bid package documents are included and that bids are submitted on provided forms. The city reserves the right to reject any or all bids. Bid documents are distributed through Florida Online Bid System, e-Procurement, DemandStar. com, and the City of Brooksville website.
The proposal submission deadline is Friday, May 8, 2026, at 10:00 AM. The bid opening is also on Friday, May 8, 2026, at 10:00 AM. The contract term will begin on the date of the City of Brooksville City Council approval and continue for the period of time reflected in the contract.
Unless otherwise indicated, payment terms will be net forty-five (45) days. The city will pay the vendor within forty-five (45) days after the receipt of a correct and approved invoice. Discounts for prompt payment will not be considered during evaluation but may be taken after award.
The contractor shall provide one (1) year of maintenance for all plantings installed under this contract, beginning on the date of final installation acceptance. The contractor is responsible for warranting the survival of all plantings, with replacements at no cost to the owner.
Consideration for award will be by proximity to specifications given, costs, time of delivery, and other factors deemed appropriate by the City of Brooksville. All purchases will be awarded to the lowest, responsive, and responsible proposer. Total cost or lifecycle costing may be used to determine the lowest proposer.
Before award, the proposer may be required to show they have the necessary facilities, ability, and financial resources to provide the service. The city may make reasonable investigations to determine the proposer's ability to perform the work.
Failure to complete the work on time may constitute a material breach and basis for default and termination. Liquidated damages may be assessed at a daily rate if the work is not completed by the substantial completion date and/or final completion date.
A pre-bid conference will be held on Thursday, April 23, 2026, at 1:00 PM at Council Chambers, City of Brooksville City Hall. The purpose is to allow potential contractors an opportunity to present questions and obtain clarification.
The bid notice does not explicitly mention sample submission requirements.
The bid notice mentions bid protest procedures, stating that any person or entity whose bid or proposal is rejected may protest such decision in strict compliance with the procedures. For information, proposers should contact the City of Brooksville Procurement Division.