Bids are solicited for plant installation at the Milam Residence in Claremore, OK. A mandatory pre-bid meeting is scheduled for June 26th, 2026, at 11 am at the Milam Residence. Questions must be submitted by email to ***@***. *. * by July 7th, 2026, at 4 pm. Bids are due by email to ***@***. *. * on July 9th, 2026, at 4 pm CST. Failure to copy the buyer on submittal may lead to disqualification. Bidders must demonstrate experience and financial ability. Preference will be given to Indian organizations and individuals. The scope of work includes site preparation, planting, sod installation, and irrigation repair. Bids must remain valid for 60 days after opening. Award may be issued without discussion, and quotes should be submitted on the most favorable terms. The successful bidder must provide payment and performance bonds and certificates of insurance within 5 days of award notice.
Bids are due on July 9th, 2026, at 4 pm CST.
Invoices for the work submitted by the successful bidder must be coded in accordance with company policies. The successful bidder will be responsible for meeting with a representative of the company's accounting department regarding necessary coding requirements and complying therewith.
A maintenance bond may be required to guarantee that the bidder will solve all maintenance issues during the specified maintenance period, which is usually one 1 year from final acceptance of successful bidder's work.
In evaluating bids, company shall consider the qualifications of the bidders and whether or not the bids comply with the prescribed requirements. Company may consider the qualifications and experience of subcontractors and other persons and organizations including those who are to furnish the principal items of material or equipment proposed for those portions of the work as to which the identity of subcontractors and other persons and organizations must be submitted. Operating costs, maintenance considerations, performance data and guarantees of materials and equipment may also be considered by company.
No bid will be accepted unless the bidder can, if requested, show to the satisfaction of the company evidence of its experience and familiarity with work of the character specified. No bid will be accepted unless the bidder can show to the satisfaction of the company evidence of its financial ability to perform the work successfully and properly, to completion.
Provisions for liquidated damages, if any, will be specified in the statement of work and/or as set forth in the contact agreement.
A mandatory pre-bid meeting will be held on June 26th, 2026, at 11 am at the Milam Residence in Claremore, OK ****.
All questions will need to be submitted by email to manager Amy Eubanks at ***@***. *. * deadline for questions will be July 7th, 2026, at 4 pm.
If you copy the buyer on submittal, it can be grounds for disqualification.
